Role Responsibilities

The TSIC Coordinator is a member of the Office of the Chief Justice within the Alberta Court of Justice and reports directly to the Therapeutic, Specialized & Indigenous Courts (TSIC) Manager, Alberta Court of Justice. This position is responsible for providing multiple layers of support to the manager and Executive Legal Counsel, as it relates to Therapeutic, Specialized & Indigenous Courts.

This position supports the TSIC team and is responsible for the handling of all administrative functions ensuring all work is carefully reviewed for quality assurance and accuracy. The incumbent in this position also builds and maintains relationships with both internal and external stakeholders such as First Nations, Métis, and Inuit peoples.

This position serves as liaison to ensure accurate and timely communication with the Judiciary, Executive Legal Counsel, and management team as required. The position is also responsible for the scheduling of both in person and remote meetings and the production of minutes arising from the meetings. This position will be responsible for planning, coordinating and organizing of special events as required.

Duties include but are not limited to:

• Provide executive and administrative support to leadership within the Therapeutic, Specialized and Indigenous Courts (TSIC) program.
• Coordinate meetings and committees, including scheduling, preparing materials, recording minutes, and supporting follow-up activities.
• Plan and support special projects, events, and stakeholder engagement activities.
• Build and maintain collaborative relationships with a diverse range of stakeholders, including First Nations, Métis, and Inuit Justice sector partners, and community organizations.
• Prepare, maintain, and track correspondence, reports, spreadsheets, and other administrative records to support program operations.
• Manage electronic and physical records, ensuring information is accurate, organized, and accessible.
• Provide administrative coordination and operational support to ensure the efficient delivery of TSIC initiatives and services.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Systems Thinking
• Creative Problem Solving
• Develop Networks
• Build Collaborative Environments
• Agility
• Drive for Results
• Develop Self and Others

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Requirements

• Administrative Support 4 - High School diploma plus a minimum of two years of related administrative experience

Equivalencies will be considered based on 1 year of experience for 1 year of education or 1 year of education for 1 year of experience.

Qualifications

• Class 5 Driver’s licence

Knowledge, Skills & Assets

• Strong verbal and written communication skills, with the ability to interact professionally and diplomatically with diverse stakeholders.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Sound judgment and discretion when handling confidential and sensitive information.
• Strong attention to detail and a commitment to producing accurate, high-quality work.
• The ability to adapt to changing priorities, respond to emerging needs, and work effectively both independently and collaboratively.

• Proficiency with Microsoft Office applications and virtual collaboration tools, including Teams, SharePoint, Zoom, and Webex.

• Experience building and maintaining respectful, collaborative relationships with Indigenous communities, including First Nations, Métis, Inuit and other Indigenous partners and organizations is considered an asset.

Notes

This is a Permanent, Full-Time position, working 36.25 hours per week, Monday to Friday.

This position can be in either Edmonton or Calgary. Furthermore, please note that you may be required to travel for work.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

*Selected candidates for this Administrative Support 4 (AS4) role will be required to participate in an initial qualification interview. Candidates who are further shortlisted from this stage will be required to complete a second placement interview. Candidates who qualify will be placed into the talent pool and can be considered for future Administrative Support 4 opportunities. *

The final candidate may undergo pre-employment checks (including Reference Checks and a Criminal Records Check (CRC)).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)  OR Management Employee Pension Plan (MEPP).
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.