Location: Ottawa, ON (Hybrid)
Language: Bilingual, English and French, with strong written and verbal communication skills in both languages
Salary: $50,000 to $70,000 annually, based on experience

About the Opportunity
Join a respected Canadian labour and employment law firm that partners with organizations across the public, private, and not-for-profit sectors to help build stronger workplaces. In this permanent opportunity, you'll play a central role in supporting a team of legal professionals, ensuring exceptional client service while contributing to the smooth delivery of legal operations.

This is an ideal opportunity for someone who enjoys staying organized, thrives in a fast-paced environment, and takes pride in producing accurate, high-quality work. You'll collaborate closely with experienced legal professionals in a workplace that values teamwork, professionalism, and continuous learning.

What’s In It for You
• Competitive salary based on experience
• Hybrid work environment that supports flexibility and work-life balance
• Employer-paid group health benefits and RRSP matching program
• Generous vacation, sick leave, and annual wellness allowance
• Professional development reimbursement and opportunities to expand your legal support expertise
• A collaborative team culture that values quality, client service, and career growth

Your Responsibilities
• You'll manage multiple lawyers' calendars, coordinating meetings, hearings, travel, and important deadlines
• You'll prepare, proofread, and distribute legal correspondence and documents with a high degree of accuracy
• You'll serve as a key point of contact for lawyers, clients, and external stakeholders, delivering professional and responsive service
• You'll open, maintain, and close client files, complete conflict searches, and keep electronic records organized and up to date
• You'll support case preparation by assembling hearing materials, coordinating couriers, and managing incoming documentation
• You'll assist with administrative processes including time entry, continuing professional development tracking, cheque requisitions, and trust deposit instructions

Skills and Qualifications
• Previous experience in an administrative support role, preferably within a professional services or legal environment
• Bilingual proficiency in English and French, with excellent written and verbal communication skills
• Strong attention to detail and a commitment to producing accurate work
• Proven ability to manage competing priorities and meet tight deadlines in a fast-paced environment
• Excellent client service and relationship-building skills
• Proficiency with Microsoft Office and Adobe Acrobat Pro
• Strong organizational skills with the ability to work independently and collaboratively

Note from the Hiring Manager
"We're looking for someone who enjoys keeping things organized, takes pride in delivering exceptional service, and is eager to become a trusted partner to our legal team. If you're proactive, detail-oriented, and enjoy supporting others, you'll find plenty of opportunities to grow here."

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.