Role Responsibilities

Are you a highly organized and proactive professional who enjoys coordinating complex initiatives and keeping work moving forward across multiple teams? Do you excel at tracking priorities, managing competing deadlines, and bringing people together to solve problems? If so, you may be an excellent fit for a Planning Analyst position with the Policy Coordination and Agency Governance team.

Reporting to the Manager of Policy and Planning, you will play a central role in coordinating ministry priorities for Cabinet and legislative approvals and supporting the successful delivery of high-profile initiatives. Working closely with executive leadership, divisional teams, and policy coordination partners, you will help ensure projects remain on track, risks and issues are identified early, and key deliverables move efficiently through government processes.

This role is ideal for someone who enjoys enabling the success of others. Rather than owning policy files or drafting substantive policy content, you will act as a trusted coordinator and facilitator, supporting the teams responsible for delivering projects by providing project oversight, coordination, planning, and problem-solving expertise.

The successful candidate is a highly organized and detail-oriented project coordinator who thrives in a dynamic environment. You are comfortable supporting initiatives led by others and take pride in keeping projects on track through effective planning, coordination, follow-up, and issue management. You are known for your ability to anticipate next steps, manage competing priorities, and helping to bring together the right people at the right time to achieve results.

 Some of the responsibilities of this position include, but are not limited to:

• Coordinate and monitor priority ministry initiatives, ensuring deliverables, approvals, and milestones are tracked and completed on schedule.
• Develop and maintain project plans, action trackers, schedules, and reporting tools to support effective project delivery.
• Proactively identify risks and coordination challenges, to keep initiatives moving forward.
• Support ministry efforts to reduce red-tape administrative burden, participate in maintaining red-tape counts and red-tape policy considerations.
• Provide centralized coordination for complex and time-sensitive initiatives involving multiple divisions, ministries, agencies, and stakeholders.
• Monitor action requests, commitments, and deadlines, ensuring appropriate follow-up and escalation when required.
• Support divisions in navigating government approval processes, timelines, and decision-making requirements.
• Facilitate collaboration across organizational boundaries, ensuring stakeholders remain informed, aligned, and engaged.
• Develop and maintain tools, guidance materials, templates, and process resources that help project teams navigate government processes more effectively.
• Prepare status updates, briefing materials, and project reporting for senior leadership.

Role Responsibilities cont.

Areas of knowledge that will support you in this role:

• Strong project coordination and organizational skills, with the ability to manage multiple priorities simultaneously.
• Demonstrated experience tracking deliverables, managing action items, coordinating stakeholders, and supporting complex projects in a fast-paced environment.
• Strong attention to detail and commitment to accuracy, follow-through, and accountability.
• Excellent problem-solving skills and the ability to anticipate challenges before they become obstacles.
• Strong communication skills, including the ability to clearly convey information, facilitate discussions, and support decision-making.
• Sound understanding of government processes, approvals, and organizational dynamics.
• Ability to adapt quickly as priorities shift and new issues emerge.

If you enjoy helping teams succeed, excel at coordinating complex work across multiple stakeholders, and are motivated by improving processes and delivering results, we encourage you to apply.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Drive for Results: Works within the unit and divisional SMEs to complete tasks and own performance, and ensures assigned actions are completed in a way consistent with direction and required timelines.
• Build Collaborative Environments: Works with stakeholders and colleagues across the ministry to develop policy options and deliverables.
• Systems Thinking: Considers the whole system when considering policy options. Thinks critically about how policy and legislative changes impact strategic objectives and Albertans.
• Creative Problem Solving: Uses research and analysis to find ways to improve systems. Employs subject matter experts from other areas to solve problems.

Qualifications

Required: 

• University graduation in a related field (political science, public administration, policy, business, social sciences etc.) plus 2  years progressively responsible related experience in research and analysis, policy coordination, and policy analysis and development.

Equivalency:

• Directly related education or experience considered on the basis of 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Assets:

• Experience planning complex strategic projects.
• Experience with strategic issues management.
• Experience tailoring communication and writing for an executive audience.
• Experience reading and interpreting legislation.
• Experience preparing briefing materials for executive leadership to support decision-making and planning.
• Knowledge of the policy development cycle.
• Knowledge and familiarity with Government of Alberta operations and key government priorities such as red tape reduction.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

Additional Position Details:

• Term of Employment: Permanent, Full-time position.
• Hours of Work: 36.25 hours per week, Monday to Friday.
• Location: Petroleum Plaza Building, North Tower, Edmonton.

Recruitment Process:

• Final candidates will be required to undergo an academic credentials verification.
• A written assessment will be conducted as part of the screening or selection process.
• A cover letter is required. Applications without a cover letter will not be considered. 
• Your cover letter and resume must clearly demonstrate your writing skills and outline how your previous work experience is related to the qualifications required for this position.
• Successful candidates will be required to disclose any business or financial interests, including the owning of shares or financial investments in the energy sector, to comply with the Department of Energy & Minerals’ Supplementary Code of Conduct.
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.
 

• Working for the Alberta Public Service 
• Public Service Pension Plan (PSPP)  
• Alberta Public Service Benefit Information 
• Professional learning and development
• Research Alberta Public Service Careers tool 
• Positive workplace culture and work-life balance.