Role Responsibilities

Reporting to the Director of Business Operations and Strategic Services, this role is responsible for coordinating cross-ministry Access to Information and Records Act (ATIA) and records management services while ensuring compliance with legislation, policies, and government standards.

1. ATIA Program Leadership & Coordination

• Lead and coordinate the Ministry’s ATIA program, ensuring compliance with legislative requirements
• Manage access request processes (including response content, timelines, extensions, fee estimates, and third-party notifications) in collaboration with Service Alberta
• Provide expert advice to delegated decision-makers on disclosure, privacy protection, and third-party information considerations
• Coordinate responses to access requests, ensuring an 85%+ on-time completion rate aligned with Ministry performance expectations
• Liaise with executive leadership, program areas, and corporate communications on sensitive or high-profile requests
• Lead investigations into privacy breaches and coordinate responses with the Office of the Information and Privacy Commissioner (OIPC)
• Coordinate responses with Alberta Justice and external bodies, including the Human Rights Commission and Ombudsman

2. Records Management Leadership & Coordination

• Lead the implementation and monitoring of records management practices (digital and physical) across the Ministry
• Provide expert advice on records classification, retention, disposition, and compliance requirements
• Coordinate the transition from paper-based to electronic records environments
• Support implementation of functional classification systems, retention schedules, and disposition processes
• Coordinate with Service Alberta on records storage, transfer, and disposal, including litigation hold reviews
• Represent the Ministry on cross-government ATIA and records management initiatives
• Promote awareness and compliance with GOA records management policies and directives

3. Advisory, Training & Continuous Improvement

• Provide training and guidance to staff on ATIA, privacy, and records management best practices
• dentify risks and recommend improvements to processes, systems, and controls
• Support development and maintenance of policies, guidelines, and procedures
• Enhance departmental awareness of privacy and access requirements and support program compliance

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility: Adapts to evolving legislation, priorities, and high-volume demands while maintaining service quality.
• Drive for Results: Ensures timely, accurate delivery of access requests and records management outcomes.
• Systems Thinking Understands interdependencies across ministries and identifies access, privacy, and records risks.
• Creative Problem Solving: Applies sound judgment to balance transparency, privacy, and legislative compliance.
• Build Collaborative Environments:Builds strong partnerships across program areas, ministries, and external stakeholders.
• Develop Self and Others: Provides coaching, training, and knowledge sharing to enhance organizational capacity

Qualifications

Minimum Recruitment Standard:

• University graduation in a field related to the position assignment, supplemented by two years related experience. 
• Related experience or education may be considered as an equivalency on a one for one basis. 
• Some experience is required in Access to Information and Records Act (ATIA)

Assets:

•  Experience administering ATIA legislation in a public sector environment 
• Knowledge of GOA records management frameworks, policies, and systems 
• Experience managing complex or sensitive access requests and privacy issues 
•  Experience supporting audits, investigations, or compliance reviews 
• Strong leadership, stakeholder management, and communication skills

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.  Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is one, full-time position working 36.25 hours per week, Monday to Friday.

This position is based in Edmonton.

We require you to attach a Cover Letter with your application explaining your qualification and suitability for this role.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Leadership and mentorship programs.