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2627-061 - Administrative Assistant (CLA3) - Central Office - EN

Nova Scotia Community College

Halifax, NS

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    Save this job      2026-07-16

2627-061 - Administrative Assistant (CLA3) - Central Office - EN

Nova Scotia Community College

Halifax, NS
 
Salary: $53,852.018to
 

What you'll do

Responsibilities

What you will be doing….

As part of the NSCC International team, the Administrative Assistant will:

  • Provide administrative, operational, and financial support to the Director, International and team.
  • Support departmental operations through financial administration, coordination activities, and stakeholder communication in a fast-paced post-secondary environment.

Key responsibilities include:

  • Providing day-to-day administrative and operational support for departmental initiatives, programs, and projects.
  • Coordinating meetings, travel, workshops, and events (virtual and in-person) for staff, students, external partners, and stakeholders, including logistics, documentation, and follow-up actions.
  • Leading financial processes including invoice and procurement documentation, budget tracking, expense reconciliation, vendor management, and troubleshooting discrepancies.
  • Maintaining departmental records, trackers, and documentation using systems such as Excel, SharePoint, and Cognos to support reporting, projects, and operational activities.
  • Building and maintaining relationships with internal departments, vendors, and external stakeholders to support effective service delivery.
  • Supervising the day-to-day activities of the student office assistant, including task delegation, training, and ongoing guidance.
  • Managing inventory control processes, including tracking, monitoring, and maintaining departmental supplies.
  • Ensure NSCC and funding agencies policies and procedures are adhered to in all administrative and operational activities.

What you'll need

Qualifications

Qualifications and Occupational Experience:

  • The minimum educational qualification for this position is a post-secondary diploma in business or a certificate in office administration. High school completion with significant years of administrative experience will also be considered.
  • You have a minimum of 3 years of recent and related occupational experience at senior levels in a fast-paced office environment.
  • Excellent computer skills are required, with strong proficiency in Microsoft Office applications including Word, Excel, SharePoint, and Forms.
  • Experience using Adobe, virtual meeting platforms, and Cognos. Familiarity with Oracle would be considered an asset with a willingness to learn new technology.
  • Experience in the post-secondary or international environment would be considered an asset
  • Knowledge of financial procedures, administrative and process improvement practices.
  • Strong documentation, records management, and data tracking skills are required.
  • Ability to maintain confidentiality and manage sensitive information appropriately.

Relevant Skills and Knowledge:

  • You demonstrate a commitment to inclusion, diversity, equity, accessibility and anti-racism
  • You possess strong organizational and time management skills.
  • You possess the ability to manage competing priorities and meet deadlines.
  • You have strong communication, relationship-building and stakeholder coordination skills.
  • Initiative, adaptability, and a service-oriented approach.
  • Strong problem solving and attention to detail

Are you interested?

Work With Us

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot accept late or paper applications.

Apply Now

Administrative Assistant (CLA3)

Education

Central Office, IT Campus

Halifax, Nova Scotia

NSCC International

Term, Full-time Position: Commencing approximately June 29, 2026, and ending approximately June 1, 2027
Application deadline is 11:59PM, June 16, 2026

Competition No. 2627-061

Salary range: $53,852.018to $63,355.315 annually

About Nova Scotia Community College

Nova Scotia Community College is transforming our province. Through our network of 14 campuses, we provide Nova Scotians with inclusive and flexible access to education and the specialized, industry-driven training essential for today and tomorrow’s workforce.

We believe the future lies in the power of learning, which is why we care about the success of every student – in education, in career and in life. Our vision, mission, promise and values fill us with purpose, guide our work and drive us forward. We realize our vision and mission through our strategic plan, which focuses on the following key areas:

  • Student success
  • Community impact
  • Organizational excellence
  • Academic quality

We demonstrate our commitment to our values with leadership from Human Rights, Equity and Inclusion, our international partnerships and our sustainability practices.

Vision Transforming Nova Scotia one learner at a time.

Mission Building Nova Scotia's economy and quality of life through education and innovation.

Promise To empower those who strive to know more, do more, be more.

Values

  • Accessibility - We commit to opening pathways and providing equitable opportunities for students to engage fully in our programs and services.
  • Diversity - We are intentional in our efforts to build diversity as a core strength. We recognize diversity of knowledge, worldview and experience as an asset and a key driver of success in advancing innovation, creativity and excellence.
  • Employee success - We believe that engaged people make the difference in our environment of continuous learning. Teamwork and creativity are encouraged and innovation is expected to ensure the success of our students and our organization.
  • Inclusion - We are committed to creating a culture of genuine inclusion that is free from discrimination and harassment and where our students, employees and the communities we serve are treated with fairness, dignity and respect. 
  • Innovation - We believe there is always a better way. We find it by inspiring curiosity, openness and creativity in the pursuit of excellence.
  • Public accountability - We work with integrity in every area of the College and believe we must be fundamentally accountable for the public's trust in all that we do.
  • Safety - We're dedicated to ensuring the health and safety of our students and employees. We're committed to working collaboratively to foster a culture of safety and improving safety practices across the organization.
  • Student success - We empower students through applied learning, services and supports to propel them on their way to career success and fulfilment.
  • Sustainability - We commit to the continuous development of the social, economic, cultural and environmental sustainability of the College and our communities.

Jobs at NSCC We value Diversity and Inclusion The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

We offer:

  • Competitive salaries.
  • Comprehensive benefit plan that includes health, dental, vision, paramedical, life insurance and more.
  • Employee and family assistance program (EFAP) and other wellness and mental health supports.
  • A defined pension plan.
  • Option to make RRSP contributions using payroll deduction.
  • Preferred provider discounts such as home and auto as well as discounts as Lawton’s locations.
  • Campuses with athletic facilities, ample parking, daycares, cafeterias and accessible workplaces.
  • A FlexWork Policy offering options depending on your role.
  • Generous vacation entitlements, including paid time off between Christmas Day and New Year's Day.
  • Various leaves, including illness or injury, long-term disability, time off for life events such as bereavement, family illness and more.
  • Tuition waiver for eligible employees and immediate family taking NSCC courses.
  • Professional development workshops and other learning opportunities for all employees.
  • Free organizational learning to support and continue to grow your teaching skills: An Adult Education Foundations (certificate) program to hone your teaching and student support skills (required for new Faculty and Professional Support employees). Ongoing workshops and one-on-one support as well as peer collaboration through a Teaching Commons (for Faculty).