About the Opportunity

TerraHR Consulting is proud to be partnering with a well-established Engineering firm known for it's work across multi-disciplinary practices. They have a wide variety of clientele in the Public and Private sector and are growing rapidly in the Canadian market.

About the Role

As an Administrative Assistant, you will provide direct support to the Executive Director and ensure the smooth coordination of meetings, events, support projects and perform day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment and takes pride in keeping people and projects running effectively.

Key Responsibilities

• Provide administrative support to the Executive Director, including scheduling, correspondence, and document preparation.

• Coordinate internal and external meetings such as preparing agendas, take minutes, manage logistics, and follow up on action items.

• Plan, assist and support organizational events and projects ensure tasks move forward smoothly.

• Maintain calendars, track deadlines, and ensure timely communication across different teams

• Serve as a primary contact for inquires directed to the Executive Director’s office

• Support general office operations and administrative tasks as required.

Qualifications

• Post-secondary education in administration or an equivalent combination of education and work experience

• 3+ years of administrative experience

• Strong organizational and time-management skills

• Excellent communication and verbal skills with a professional client-focused approach

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)

• Ability to work independently, maintain confidentiality and exercise sound judgment

Why Consider This Role

• Works directly with senior leadership and gain insight to high-level strategy, operations and planning.

• Build meaningful professional experience in administration, event coordination, and project support

• Shape the flow of the organization by ensuring meetings, events, and initiatives run smoothly.

• Be part of a mission-driven environment where your contributions help significant work move forward

• Grow your career with exposure to leadership, mentorship and take on more responsibilities.

What We Offer

• Competitive base salary in the range of $55,000-$65,000, based on experience

• Comprehensive benefits package, including medical, dental, vision care, disability, and life insurance

• Paid vacation

• Long-term growth with very clear career pathing and a stable and respected organization

Disclosure

Compensation for this position will be determined based on a variety of factors, including relevant education, certifications, experience, skill set, and overall alignment with the role. The salary range listed is intended as a guideline and may be adjusted based on individual qualifications and business needs.

NOTE: This is an inventory position as we have numerous roles coming up within our Engineering clients.