Payroll Administrator

Location: Calgary, AB
Department: Finance / Payroll
Reports To: Payroll Supervisor

Commissionaires Southern Alberta

Serve. Secure. Support.

Commissionaires Southern Alberta is a not-for-profit security services organization with a proud history of serving communities across Southern Alberta. We provide professional, reliable security and administrative services while offering meaningful employment to veterans and civilians alike.

Position Summary

We are seeking a detail-oriented and experienced Payroll Administrator to support full-cycle payroll operations. This role is responsible for the accurate and timely processing of bi-weekly hourly payroll, including unionized employees, while ensuring full compliance with all applicable federal and provincial regulations. The Payroll Administrator provides high-quality service and support to internal stakeholders while maintaining strict confidentiality and payroll controls.

Key Responsibilities

• Efficiently and accurately complete all payroll activities within established timelines
• Utilize the Division’s Enterprise Resource Planning (ERP) systems to monitor employee schedules and proactively collaborate with internal teams to correct and record payroll-related activities
• Review work schedules, including averaging arrangements, to determine employee eligibility for overtime and update pay accordingly when overtime is billable to clients
• Verify and enter additional pay items such as per diems, vehicle allowances, mileage, accommodation, cell phones, and other applicable allowances
• Generate routine and ad hoc payroll reports to proactively identify issues and work with stakeholders to resolve discrepancies and update timecard information
• Prepare and manage Records of Employment (ROEs) and other government-mandated filings
• Maintain accurate, confidential employee and payroll records
• Ensure strong internal controls, documentation, and audit trails for all payroll processes in compliance with internal policies and external legislation
• Support year-end payroll processing, reconciliations, and reporting requirements
• Provide superior customer service and guidance to internal stakeholders regarding payroll inquiries, processes, and best practices
• Perform additional duties as required

Qualifications & Requirements

• Education in Accounting, Finance, Business Administration, or a related field (preferred)
• PCP (Payroll Compliance Practitioner) certification or actively pursuing PCP (preferred)
• 3–5+ years of payroll experience, ideally within a similar or unionized environment
• Strong knowledge of payroll legislation and compliance requirements
• High attention to detail and strong organizational skills
• Excellent communication and customer service abilities
• Ability to manage multiple priorities and meet strict deadlines

Working Conditions

• Office-based work environment
• Extended periods of computer and data entry work
• Confidential and deadline-driven work

What We Offer

• Competitive compensation
• Stable, mission-driven organization
• Supportive and collaborative team environment
• Opportunities for professional growth and development
• Meaningful work supporting community-focused services

How to Apply

Interested candidates are encouraged to apply by submitting their resume through our standard recruitment process.

Only candidates selected for an interview will be contacted.