Project Coordinator – IT Projects

Location: Toronto, ON (Hybrid – 3 days per week on-site)
Language: Fluent in English, both written and spoken
Duration: 12-month contract

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About the Opportunity

Are you an organized, detail-oriented professional who thrives on keeping IT projects on track? In this role, you’ll join a collaborative team supporting multiple IT initiatives, coordinating every stage of the project lifecycle from planning to delivery. You’ll work closely with project managers, business stakeholders, and technical teams to ensure projects meet objectives on time and within scope.

This is a hands-on position within a dynamic corporate environment, where your contributions will help streamline project delivery, enhance reporting, and ensure effective communication across teams. You’ll have the opportunity to apply your expertise in project coordination while learning from seasoned project managers and collaborating with vendors and stakeholders at all levels.

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What’s In It for You

You’ll join a culture that values collaboration, mentorship, and professional growth. With exposure to a range of IT projects and methodologies, you’ll strengthen your project management skills while working alongside experienced colleagues. This role offers a chance to contribute to meaningful projects, develop stakeholder management expertise, and grow your portfolio in a supportive environment.

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Your Responsibilities

In this role, you’ll:

• Coordinate IT projects across all stages of the project lifecycle, adhering to project charters, risk and issue management plans, schedules, and financial plans.
• Prepare, draft, and maintain key project management documents, including project charters, statements of work, work breakdown structures, risk and scope documents, resource plans, schedules, and procurement documentation (RFI/RFQ/RFP).
• Support a shared project management environment using collaborative tools such as Microsoft Enterprise Project Management (EPM).
• Organize meetings, prepare agendas and minutes, and maintain risk/issue logs and document control.
• Provide operational and administrative support, including resource allocation tracking, workflow management, and liaison with vendors and clients.
• Coordinate onboarding and training sessions for team members and ensure smooth project logistics.
• Present updates and negotiate with stakeholders at all levels, supervising and coaching internal business and technical team members when required.

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Skills and Qualifications

• 5+ years of experience coordinating IT projects across all stages of the project lifecycle.
• Proven experience preparing and managing project documentation (WBS, risk management, scope, resource plans, project schedules).
• Familiarity with collaborative project management tools and Microsoft Project; experience with EPM is an asset.
• Strong interpersonal skills with experience presenting and negotiating with stakeholders.
• Demonstrated experience in supervising, mentoring, and motivating teams in a matrix-based environment.
• Experience with procurement processes, project cost control, and vendor agreements.
• Project management certification such as CAPM or PMP is an asset.

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Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.