Role Responsibilities

If you are a professional, highly motivated individual with excellent interpersonal and communication skills that desires and possesses the ability to lead and supervise a team of judicial paralegals, here an exciting opportunity for you to work within the Office of the Chief Justice.

You will report to the Manager of Operations and will be responsible for supervising and managing the Civil and Family and Youth Divisions in Edmonton and Calgary, in addition to also performing the duties of a Judicial paralegal.

You will be responsible for a wide variety of tasks including but not limited to: 

• Providing administrative support to the justices 
• Participating in the recruitment process and coordinating onboarding and training for new judicial paralegals 
• Administering the performance planning process for judicial paralegals ensuring that goals are set, reviewed and achieved 
• Supervising, mentoring and coaching staff 
• Managing leave requests, absences and time entries ensuring adequate coverage for the justices is maintained 
• Monitoring workloads, reallocating/delegating work and assisting with prioritization of tasks 
• Reviewing and seeking approval for requests for professional development 
• Conducting regular staff meetings 
• Building a collaborative environment which supports productivity and helps to achieve positive outcomes 
• Ensuring appropriate supplies are maintained 
• Participating in leadership initiatives for the Office of the Chief Justice and representing the Judicial Paralegal Team on various committees
• Duties may also include assessing, negotiating, coordinating, assigning, and monitoring matters, as well as judicial scheduling
  
  

You will also be responsible for providing comprehensive administrative and legal support to one or more Justices, including but not limited to:

• Managing calendars and scheduling appointments 
• Documenting and processing budgetary/claim expenses
• Typing, formatting, editing and proofreading judgments, including researching and verifying case and statute citations, to ensure accuracy of the finished product prior to filing
• Researching and preparing correspondence and memoranda of a highly complex and confidential nature
• Preparing material for court hearings
• Handling sensitive and confidential information
• Establishing and maintaining hard-copy and electronic filing systems including organizing and classifying records
• Handling incoming telephone inquiries and mail
• Coordinating travel arrangements often of a complex nature
• Coordinating meetings and conferences, which includes organizing and assembling all documents required
• Performing backup duties for other Judicial paralegals
• Performing other related administrative tasks as requested
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

The successful candidate will demonstrate the following competencies:

• Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.
  
  
• Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.
  
  
• Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
  
  
• Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.
  
  
• Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

All applicants must include a cover letter. Applications without a cover letter will not be considered. In your cover letter, please give us a brief overview of why you are suitable for this role (i.e. 300 – 400 words). Your grammar and punctuation will be assessed.

A two-year diploma in a related field (e.g., Legal Assistant, Legal Administration, and Paralegal) supplemented with at least three years progressively responsible related experience. 

Equivalencies will be considered on the basis of one year of education for one year of related legal experience or one year of legal experience for one year of related education.

Other Requirements:

• Lifting/moving up to 25 pounds
• This position involves bending, walking or using the elevator to access different floors within the courthouse, and pushing or pulling a cart for file movement between floors.
  
  

Assets include:

• Previous experience as a Judicial paralegal/Paralegal/ Executive Assistant
• A Legal Assistant Diploma
• Supervisory experience
• Experience working in M365 environment.
• Experience working in a Court environment, preferably with the Court of Justice
  
  

Candidates may be asked to do further testing.

Selected candidates will be asked to complete a typing test prior to scheduling an interview. Typing speed of at least 50 WPM is desired.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

There is a permanent position in Edmonton/Calgary, full-time, working Monday to Friday 8:15AM - 4:30PM, 36.25 hours a week.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Final candidates will be required to undergo a security screening.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs