Location: Toronto, Ontario, Hybrid, 2-3 days on-site per week
Language: Strong written and spoken English communication required
Duration: 5-month contract
Background Check Requirement: Criminal Background Check required
Pay Rate: $25.00 - $27.47/hour

Please note that you must be able to be eligible for a Security/Reliability Clearance.

About the Opportunity

Our client, a respected organization within the public sector financial services space, is seeking a detail-oriented Administrative Assistant to support professionals within their Investment Management Division. This is an opportunity to play a key role in a highly regulated environment where accuracy, discretion, and collaboration matter.

You will work closely with professional staff, regulators, and external stakeholders to ensure applications, filings, and inquiries are processed efficiently and accurately. If you thrive in a structured environment and take pride in keeping operations running smoothly, this role offers meaningful impact and exposure within a specialized division.

What’s in it for You

This is an opportunity to join a collaborative team that values accountability, professionalism, and continuous improvement. You will gain exposure to regulatory processes and investment management operations within a well-established organization.

Expect a supportive environment where your organizational skills and initiative are recognized. You will work alongside knowledgeable professionals who appreciate reliability, sound judgment, and a strong client service mindset.

Your Responsibilities

• You’ll manage file intake processes, reviewing submissions, confirming fees and required documentation, and entering information accurately into internal systems.

• In this role, you’ll coordinate file openings and closings, including acknowledgments, security checks, and distribution of approved decision documents to stakeholders and regulatory platforms.

• You’ll schedule and coordinate meetings with internal and external stakeholders, ensuring seamless communication and logistics.

• You’ll monitor divisional mailboxes and inquiry databases, routing correspondence to appropriate staff and maintaining organized records.

• You’ll provide day-to-day administrative and operational support, including preparing correspondence, reports, and presentations using Microsoft Office tools.

• You’ll act as a superuser for certain systems, troubleshooting issues, escalating concerns when needed, and providing backup support to other administrative team members.

Skills and Qualifications

• 2+ years of administrative support experience in a professional office environment

• Post-secondary education in a related field or equivalent work experience

• Strong organizational skills with the ability to manage competing priorities and deadlines

• Excellent written and verbal communication skills, with discretion in handling sensitive information

• High attention to detail and demonstrated problem-solving ability

• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Visio

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.