File Room & Records Clerk

Location: Toronto, ON, fully on-site
Language: Strong written and spoken English communication required
Duration: 3-month contract to start, with potential of extension
Background Check Requirement: Criminal Record Check and professional references required. Immunization in line with healthcare requirements is mandatory.

About the Opportunity

We are partnering with a leading healthcare organization in Toronto to support an important records clean-up initiative within their HR department. This role will focus on reorganizing and restoring order to a high-volume physical filing system that has experienced years of transition and change.

You will play a key role in ensuring employee records are accurate, complete, and properly stored. Working closely with Total Rewards team members and a knowledgeable internal contact, you will help modernize processes while supporting a hospital environment that values organization, accuracy, and collaboration.

What’s In It for You

This is a hands-on opportunity to contribute to meaningful operational improvements within a respected healthcare setting. You’ll gain exposure to HR records management, digitization processes, and structured document control in a collaborative office environment.

If you enjoy organizing, creating structure, and working independently while still being part of a supportive team, this role offers both impact and flexibility.

Your Responsibilities

• You’ll sort, file, and reorganize physical HR records, placing documents in accurate alphabetical and chronological order
• You’ll identify missing or misplaced files and help improve the overall filing system
• You’ll scan paper documents and upload them into digital systems as part of ongoing digitization efforts
• You’ll maintain tracking logs in Excel for borrowed and returned files
• You’ll retrieve and store records for authorized personnel while ensuring confidentiality
• You’ll lift and move boxes up to 15 pounds within a compact file room space, using available trolleys and supports

Skills and Qualifications

• At least 1 year of administrative, records management, or filing experience
• Strong attention to detail and ability to manage high volumes of documentation
• Proficiency in Microsoft Office, particularly Excel for tracking purposes
• Comfort working in a small file room environment and handling physical documents
• Clear communication skills 
• Experience in a hospital or HR environment is considered an asset

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.