HR Coordinator
Location: Toronto, ON, On-site 5 days per week
Language: Strong written and verbal English communication required
Duration: 3-month contract, with potential to extend
Background Check Requirement: Criminal record check required
About the Opportunity
Our client, a respected regulatory organization within the public sector, is seeking a detail-driven HR Coordinator to support a key records management and recruitment initiative. With a close-knit team of under 50 employees and a collaborative HR function of two, this role plays an important part in modernizing systems and strengthening internal processes.
You will contribute to a large-scale digitization and data clean-up project, helping bring structure and consistency to HR records. Your work will directly support operational efficiency and governance processes, ensuring information is organized, accurate, and accessible.
What’s In It for You
This is a hands-on opportunity to build your HR and recruitment experience in a supportive, people-first environment. You’ll gain exposure to data analysis, records management best practices, and structured resume screening within a well-established organization that values balance and teamwork.
If you enjoy organizing complex information, improving processes, and working closely with a small but dedicated team, this role offers meaningful impact and the chance to see your contributions come to life.
Your Responsibilities
You’ll review, inventory, and map digital HR files, identifying inconsistencies, duplicates, and outdated records in alignment with retention guidelines.
In this role, you’ll help design a future-state folder structure and standardized naming conventions to improve organization and accessibility.
You’ll digitize physical HR files and ensure accurate, secure record keeping.
You’ll analyze system-generated reports, including employment and payroll data, using Excel tools such as VLOOKUPs and pivot tables to identify discrepancies.
You’ll screen resumes against established competency criteria, shortlisting candidates for governance committees using structured evaluation grids.
Skills and Qualifications
1 to 3 years of HR administration or recruitment support experience, including resume screening
Post-secondary education in Human Resources or a related field preferred
Demonstrated experience working with large volumes of digital files and shared drives
Strong proficiency in Microsoft 365, particularly Excel, including VLOOKUPs and pivot tables
Highly detail-oriented with strong organizational and time management skills
Proactive, reliable, and comfortable working independently while collaborating with a small team
Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.