Facilities / Events Coordinator 
Location: Ottawa, Ontario – On-site (100% on-site with flexible start/end for events)
Language: English required; bilingualism is an asset
Duration: 4–6 month contract with potential for long-term opportunities
Background Check Requirement: Criminal record check required

About the Opportunity
Are you energized by keeping spaces organized, welcoming, and ready for anything? As a Facilities Coordinator, you’ll play a pivotal role in a small, collaborative team that supports both internal staff and external visitors. You’ll manage conference centre bookings, assist with reception, and coordinate catering, all while helping create an environment that fosters inclusivity and professionalism. This is a unique opportunity to work within a nonprofit organization with a medical professional focus, joining a supportive and people-first culture.

In this role, you’ll balance logistics with frontline engagement. You might be rearranging meeting rooms, setting up for events, or connecting with colleagues and clients to ensure smooth operations. The work is varied and hands-on, allowing you to contribute to both the day-to-day and the inclusive cultural workplace.

What’s in it for You
You’ll join a team that values positivity, adaptability, and collaboration. With supportive leadership and a culture that encourages growth, you’ll have the chance to strengthen both your facilities management and event coordination skills. Enjoy professional autonomy, exposure to diverse tasks, and a workplace that genuinely celebrates balance and people-first values.

Your Responsibilities

• You’ll manage conference centre bookings and support reception duties across multiple sites.

• You’ll coordinate catering and provide assistance for internal and external events as needed.

• You’ll rearrange conference spaces, lift light boxes, and support room reconfiguration.

• You’ll navigate multiple priorities independently, adapting to changing schedules and environments.

• You’ll quickly learn and leverage Monday.com to manage projects and events efficiently.

Skills and Qualifications

• 3+ years of facilities or event coordination experience 

• Strong customer service skills with a polished, personable approach

• Ability to lift up to 25 lbs and handle light physical tasks

• Comfortable managing a mix of logistical and event responsibilities

• Adaptable, independent, and flexible within standard hours

• Quick learner with strong computer and organizational skills; Monday.com experience is a plus

• Bilingualism (French/English) is an asset

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.