• Location: Ottawa, ON (Hybrid – minimum 2 days/week in office)
• Language: Strong written and verbal communication skills in both official languages (English and French) required
• Background Check Requirement: Successful completion of a criminal background check may be required

About the Opportunity

Our nonprofit client is seeking an Executive Assistant to support the Office of the President and CEO. Reporting to the Corporate and Board Secretary, this role provides high-level administrative and operational support to ensure the smooth and efficient functioning of the President and CEO’s Office.

This position is ideal for a proactive, detail-oriented professional who thrives in a fast-paced executive environment. You will act as a key liaison between the President and CEO’s Office and internal and external stakeholders, managing competing priorities with discretion, sound judgment, and professionalism. Your ability to anticipate needs, streamline processes, and safeguard confidential information will be critical to success.

What’s In It for You

• A highly visible role supporting executive leadership
• Direct exposure to strategic discussions and organizational priorities
• The opportunity to build structure, improve processes, and add operational value
• A collaborative and professional team environment

Responsibilities

• Provide comprehensive administrative and operational support to the President and CEO’s Office, ensuring efficient and effective day-to-day operations.
• Manage acomplex calendar, scheduling meetings, appointments, and events while proactively resolving conflicts and aligning commitments with organizational priorities.
• Coordinate logistics for meetings, special events, and travel, including preparing agendas, managing invitations and guest lists, booking facilities, arranging catering, and overseeing travel arrangements.
• Screen, prioritize, redirect, and respond to communications and requests with tact and discretion.
• Research, draft, review, and coordinate translation of documents, reports, presentations, meeting materials, and correspondence.
• Implement and maintain an effective and accessible electronic filing and document management system.
• Prepare detailed Business Expense Claims and submit Requests for Payment for the office.
• Oversee special projects and initiatives as assigned by the President and CEO and Corporate and Board Secretary.

Qualifications

• College diploma in Office Administration, Office Management, or a related field preferred.
• 3+ years of progressive experience providing administrative support within an executive office.
• Strong written and verbal communication skills in both official languages (English and French) required
• Strong proficiency with Microsoft Office Suite.
• Demonstrated ability to manage sensitive and confidential information with a high degree of professionalism and discretion.
• Excellent organizational skills, accuracy, and attention to detail.

Why Partner with Altis

If you’ve never worked with a staffing agency before, don’t worry we make it easy. You’ll still engage directly with the client while we handle the logistics, provide guidance, and keep you informed every step of the way. We’ll represent your strengths, guide you through each stage of the process, and ensure the experience feels personal and transparent.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

We use AI-assisted tools to help review applications. Our team provides human review and stays involved in every step of the hiring decision.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.