Location: Nepean, ON 
Language: English, strong written reading comprehension required
Duration: 10-week contract, February 17 to April 24 (fixed end date)
Background Check Requirement: Criminal background check

About the Opportunity

This is a short-term, project-based opportunity to support a well-established non-profit organization during a period of increased operational demand. You’ll be part of a focused team brought in to assist with a large-scale records digitization and data entry initiative, helping transition important paper files into a secure internal database.

Working behind the scenes, you’ll collaborate with a small, supportive team and report into on-site leadership while supporting property management operations. This role is ideal for someone who enjoys structured, detail-oriented work and takes pride in accuracy, confidentiality, and follow-through. Your contribution will directly support services delivered to vulnerable members of the community across Ottawa.

What’s in it for You

You’ll gain hands-on experience working within a respected non-profit environment while contributing to a clearly defined project with a set timeline. This role offers a steady daytime schedule, paid hourly compensation, and the chance to work independently in a heads-down, focused setting. Training is provided on internal systems, making this a great opportunity for junior to intermediate administrative professionals looking to build or complement their experience.

Your Responsibilities

• You’ll review, organize, and enter information from hard-copy files into an internal database with accuracy and consistency.
• You’ll process confidential records, including tenant-related documentation, while adhering to privacy and data-handling standards.
• You’ll scan, index, and validate files to ensure information is complete and properly recorded.
• You’ll maintain tracking logs and spreadsheets to document progress and flag issues.
• You’ll work collaboratively with team members and on-site leaders to meet daily and weekly project targets.

Skills and Qualifications

• 1+ year of experience in data entry, clerical, administrative, or records management roles.
• Strong attention to detail and ability to work with repetitive tasks for extended periods.
• Comfort working with paper files and transferring information into digital systems.
• Tech-savvy, with basic proficiency in Microsoft Excel and database systems.
• Reliable, adaptable, and able to work fully on-site during standard business hours.
• Experience in non-profit, healthcare, or administrative environments is an asset.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.