Role Responsibilities

Reporting to the Manager, Board Activities, this position deals directly with the unit director, supervisors, managers, PDSes, Subject Matter Experts (SMEs) and other staff involved in the administration of industry consultation, and is responsible for management of financial processes related to reimbursement of SMEs using applicable financial systems (1GX, Concur, etc.). All work in this position is completed within the framework of established policies, processes, bylaws, and branch and ministry priorities.

• Book SME meetings for trades groups, ensuring composition of group is representative of industry (employers, employees, union, non-union, post-secondary, etc), send out notification of meetings and handle meeting logistics (attendees, venue, SME expense forms and claims).
• Review eligibility of SME group members to ensure compliance with meeting requirements (e.g.: employee representative or employer representatives).
• Review SME applications and forms for accuracy and completeness, and submit information or edits to  Industry and Program Support unit.
• Monitor SME information in financial systems for accuracy, working with Service Alberta and Advanced Education Finance to ensure SME member claims and honoraria are reimbursed.
• Developing internal financial processes as required to troubleshoot SME claim payment.
• Manage and maintain current information, files and records for SME meetings to demonstrate compliance with required processes, and generate attendance and meeting reports as needed.
• Maintain awareness of changes to policies or procedures that could impact SME groups (Treasury Board changes to remuneration and expense claim processes) and communicate changes to department staff and SMEs.
• Book meeting rooms, catering/refreshments, manage meeting notifications and attendance for SME meetings.
• Prepare invoice forms and manage creation and administration of SME business partner information for honoraria and expense reimbursement.
• Process honorarium and expenses for SME members post-meeting.
• Review, distribute and post meeting documents in accordance with established policies; manage   queries/comments regarding content with PDSes, supervisors,managers and director as needed.
• Update spreadsheets, templates and reports after SME meeting.
• Scan approved documents into relevant systems and post and/or distribute as required.
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

Drive for Results - Consistently ensures SME meetings, documentation, and financial processes are completed accurately and on time to support effective industry consultation.

Systems Thinking - Understands how SME meetings, apprenticeship processes, and GoA policies interconnect, ensuring decisions and actions support long‑term apprenticeship and skilled‑trades outcomes.

Qualifications

Requirements: High school diploma and three years of related experience.

Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

Assets: 

• Two Year College Diploma with at least three years of experience is desirable.
• Thorough knowledge and proficiency in using Microsoft Word applications (specifically Word, Excel, Outlook, Teams), Adobe, AIT Encyclopedia, TradeSecrets, SharePoint, 1GX, ARTS.
• Excellent interpersonal, written and oral communication skills to work with SMEs, internal and external stakeholders, and other government staff.
• Thorough knowledge of the policies and procedures needed to facilitate SME meetings.
• Knowledge of the Skilled Trades and Apprenticeship Education Act, the AIT system, and how the Alberta Board of Skilled Trades, Apprenticeship Administrator and Apprenticeship.
• Registrar functions inmpact and influence industry engagement in Alberta's trades.
• Knowledge of the general business of different units in the AIT sector.
• Knowledge of Freedom of Information and Protection of Privacy Act.
• Ability to prioritize own work and adapt to shifting priorities
• Problem Solving
• Strong administrative skills
• Results Oriented 
• Exceptional attention to detail

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is (1) permanent, full-time positions working 36.25 hours per week, Monday to Friday.

This position is based in Edmonton. We require you to attach a Cover Letter with application explaining your qualification and suitability for this role.

The final candidate for this position will be asked to undergo pre-employment checks (including a criminal record check).

Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs