Location: Downtown Vancouver, On site
Language: Strong written and spoken English required
Background Check Requirement: Criminal record check and professional references

The Opportunity

We are supporting one of our clients in identifying an Administrative Assistant to join a high energy, fast paced department. In this role, you will play a key part in supporting daily operations, coordinating schedules and ensuring seamless communication across teams. The ideal candidate is highly organized, adaptable and comfortable managing multiple priorities while handling confidential information with discretion. This role contributes directly to the success of the organization’s initiatives and overall workplace experience.

What You’ll Be Doing

• Answering and directing phone calls while managing a professional and welcoming front-desk experience

• Coordinating calendars, meeting invitations and agendas for multiple stakeholders

• Booking and setting up meeting rooms, including arranging meals and refreshments

• Reviewing, understanding, and supporting the enforcement of company policies

• Preparing briefing notes and taking meeting minutes as required

• Compiling, reviewing and submitting expense reports

• Reviewing employee and direct-report expenses for accuracy and adherence to company policies

• Providing general administrative support as required

What You’ll Bring

• 2+ years of experience in an Administrative Assistant or similar administrative role

• Confidence speaking with guests and clients over the phone and greeting/directing visitors in person

• Proficiency with Microsoft 365 applications

• Strong understanding of calendar coordination, time management and setting expectations

• A clear, responsive and professional communication style

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.