About the Opportunity

Our client, a long-standing boutique law firm in Ottawa, is seeking a permanent Office Manager to oversee financial operations, trust and general accounting, and day-to-day office administration. In this role, you will support the smooth functioning of a busy legal environment by managing the firm’s financial processes and providing operational leadership across administrative and HR-related functions.

This position requires exceptional attention to detail, strong organizational skills, and the ability to work independently. The firm regularly manages large financial transactions, making accuracy, discretion, and adherence to compliance standards critical to success in this role.

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What’s in it for You

You will join a respected, well-established firm and play an integral role in maintaining operational excellence. You will work closely with Partners and legal staff, contributing to a positive and efficient workplace environment. 

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Your Responsibilities

Financial Management & Trust Accounting

• Manage all trust and general accounts, including maintaining ledgers and processing cheques.

• Complete monthly HST reports, reconciliations, and prepare year-end documentation for accountants.

• Oversee Renservall cheques and perform monthly Renservall and Teraview reconciliations.

• Review and manage accounts payable, ensuring timely and accurate payments.

• Handle payroll processing and administer partners’ draws.

• Liaise with banking partners and external financial vendors.

• Support large, high-value financial transactions typical to real estate and legal practice operations.

Office Administration

• Oversee day-to-day office operations, ensuring efficient and professional administrative workflows.

• Act as the primary contact for suppliers, service providers, and the landlord.

• Maintain organized office systems, records, and vendor relationships.

Human Resources

• Handle day-to-day HR inquiries and support employees with administrative needs.

• Prepare employment contracts and assist with onboarding documentation.

• Collaborate with the Managing Partner and Partners on HR and staffing-related matters.

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Skills and Qualifications

• 5–10+ years of experience in office management, financial administration, or related operational roles.

• Strong understanding of financial processes including payables, receivables, reconciliations, and ledger management.

• Comfort and familiarity working with large monetary transactions and trust account compliance requirements.

• Experience in a professional services environment (legal, accounting, real estate, financial services, etc.) is preferred.

Excellent communication skills and the ability to work independently with sound judgment.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.  

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. 

We use AI-assisted tools to support applicant screening. All hiring decisions include human review.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.