Location: Ottawa, On-site, Monday to Thursday 7:00am to 4:30pm, Friday 7:00am to 12:00pm (year round)

Language: Strong written and verbal communication skills in English

Duration: Permanent

Background Check Requirement: Required prior to start

About the Opportunity

Our client, a rapidly growing small business in the construction services sector, is seeking a Payroll and Accounts Payable Associate who thrives in a fast-paced, people-first environment. This role is central to keeping day-to-day operations running smoothly, supporting both field and office teams, and ensuring weekly payroll and high-volume invoicing are handled accurately and on time.

You will join a collaborative, close-knit team that communicates openly, supports one another and values reliability, problem solving and a positive attitude. Working closely with payroll, accounts payable, project managers and the Controller, you will play an essential role in helping the organization scale while maintaining strong financial processes.

What’s in it for You

You will join a culture that celebrates teamwork, accountability and continuous improvement. The team welcomes new ideas, values flexibility and encourages you to bring forward solutions that make their processes better.

Enjoy strong mentorship from experienced leaders, benefits from day one, profit sharing, paid year-end closure, free parking and a workplace where your growth matters as much as your accuracy and focus.

Your Responsibilities

• You will support weekly payroll processing for approximately 180 employees by collecting time details, verifying entries and updating payroll records.
• You will split responsibilities with another payroll team member to ensure accuracy, complete double checks and meet weekly deadlines.
• You will handle high-volume invoice processing, posting digital invoices into Sage 50, ensuring correct project numbers and following up with suppliers or internal teams when information is missing.
• You will maintain and update various spreadsheets, reports and documents across payroll, payables and inventory tracking.
• You will support inventory management by tracking stock, updating counts and reallocating items to job sites when needed.
• You will assist with general office duties including couriers, filing, organizing training sessions and supporting administrative workflows.

Skills and Qualifications

• 3 to 4 years of experience in payroll and accounts payable, including hands-on manual data entry.
• Experience processing weekly payroll in any system, comfort learning new applications and strong Excel skills.
• Ability to manage high volumes of data accurately, meet tight deadlines and stay organized in a fast-paced environment.
• Strong communication skills with the confidence to work with a variety of personalities across field and office teams.
• A team-oriented mindset with reliability, strong attendance and willingness to ask questions when clarification is needed.

Note from the Hiring Manager

"We are a supportive team that depends on communication, reliability and kindness. We want someone who shows up, takes ownership and is excited to grow with us as we continue expanding."

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.