Altis Recruitment is seeking an Administrative Assistant for a 6-month contract (with the potential for permanency) to support our client in the healthcare sector in Toronto. In this role, you will provide administrative support to four Administrative Directors, with responsibilities focused on calendar management, coordination of initiatives and events, and offering backup support to other administrative staff as needed.

Responsibilities

• Provide operational and administrative support to four Administrative Directors, including managing complex and busy calendars.

• Coordinate meetings and appointments, prepare agendas, track action items, and take meeting minutes.

• Support the onboarding process for new staff.

• Respond to both internal and external inquiries in a professional manner.

• Assist with general administrative tasks, including workflow coordination, initiative support, and event logistics.

• Contribute to special projects as assigned.

• Organize and maintain filing systems, manage database entries, draft communications, and support day-to-day office operations.

Qualifications

• Post-secondary certificate, diploma, or bachelor’s degree in Office Administration or a related field.

• Minimum of 3 years of administrative or secretarial experience supporting senior leadership.

• Experience in the healthcare or academic sector is an asset.

• Strong communication skills, with demonstrated experience preparing formal letters and mass communications.

• Exceptional customer service skills.

• Advanced proficiency in Microsoft Office, particularly Outlook and Word.

• Outstanding attention to detail.

• Excellent interpersonal skills, including tact, discretion, and professionalism.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.