We are supporting out client, a crown corporation who is seeking a Program & Events Coordinator for a 12-month contract with possibility of extension. who will play a key role in the delivery of a large-scale education-focused conference. This role will manage event logistics, stakeholder coordination, and on-site operations while supporting post-event evaluation and reporting. The ideal candidate will bring proven experience in event management, strong organizational skills, and the ability to navigate multiple stakeholders in a fast-paced environment.

Roles and Responsibilities

• Coordinate all aspects of event planning and logistics, including timelines, budgets, vendor contracts, registration, communications, and venue management.
• Support operational planning and coordination activities leading up to the conference, ensuring all requirements, deliverables, and deadlines are met.
• Collaborate with internal teams and external partners on program development, materials preparation, and participant engagement.
• Manage and oversee on-site conference operations, including staff coordination, issue resolution, and execution of event-day logistics.
• Prepare project documentation, including work plans, risk logs, and status updates using project management tools (e.g., ClickUp or similar platforms).
• Conduct post-event evaluation, prepare debrief reports, and identify lessons learned to inform future initiatives.
• Provide ongoing administrative and project support to the Manager, Operations and Special Projects.
• Monitor and support contract and vendor management activities, ensuring alignment with organizational standards and procurement policies.

Qualifications and Skills

• Post-secondary education in Event Management, Project Management, Communications, or a related field.
• 5+ years of progressive experience coordinating large-scale events, conferences, or summits, ideally within the public, education, or not-for-profit sectors.
• Demonstrated success leading projects from conception through execution within established timelines and budgets.
• Strong stakeholder management and relationship-building skills; able to collaborate effectively across diverse teams and manage competing priorities.
• Excellent verbal and written communication skills, with experience preparing reports, briefings, and presentations for senior audiences.
• Advanced problem-solving, organizational, and analytical skills, with a high level of political acuity and sound judgment.
• Proficiency in project management and collaboration tools (e.g., ClickUp, MS Project, SharePoint, or similar), and standard office software (MS Office Suite).

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.