Location: Ottawa, ON 
Hours: Full-time, Monday–Friday, 8:00 AM – 4:00 PM
Assignment Length: Approx. 6–8 weeks

Role Overview

Seeking an administrative assistant tto support the Chief of Staff during a medical leave. The current incumbent has long-standing institutional knowledge, strong communication skills, and excellent time management. The replacement doesn't need to match that level of expertise but must be highly adaptable, organized, and personable.

Top Priorities / Key Responsibilities

• Calendar and email management for the Chief of Staff (email triaging is a major focus)
• Preparation of briefing notes and documents for review/signature
• Scheduling and meeting preparation (agendas, research, documentation)
• Drafting correspondence and PowerPoint presentations
• Liaison with hospital departments, university contacts, and external stakeholders
• Supporting Medical Staff Liaison and Credentialing Specialist
• Filing systems, expense reports, and occasional HR/Finance support

Candidate Profile

• 3–5 years of admin or executive assistant experience
• Strong communication, relationship-building, and time management skills
• Ability to work under pressure and adapt quickly
• No medical background required, but familiarity is a plus
• Friendly, professional, and proactive personality

Other Requirements

• Onsite work required (1145 Carling Ave)
• English only; French not required
• Must adhere to the vaccination policy and  provide:
• Signed attestation immunization checklist (verified by physician)
• 2-step TB test (or valid previous documentation)
• Clear criminal record check (within last 6 months)

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.