Office Coordinator
On-site in Mississauga | Monday–Friday, 8:00 AM – 5:00 PM
Full-time | Permanent 

We’re looking for an organized, proactive, and collaborative Office Coordinator to join our clients growing team. This is a newly created role designed to support the Office Manager and ensure smooth day-to-day operations across administrative, financial, and project-based functions.

If you enjoy variety in your work, thrive in a busy environment, and like being the go-to person who keeps things running efficiently, we’d love to hear from you.

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What You’ll Do

• Anticipate and handle administrative needs to keep projects and daily operations on track.
• Create and maintain both digital and physical filing systems, including the company’s Business Process Operations Manual (BPOM).
• Oversee shipping and receiving logs, issue purchase orders for materials, and process supplier invoices and payments.
• Coordinate schedules, book meetings and travel, and record meeting minutes.
• Develop and refine office procedures to support team productivity.
• Manage incoming communication (calls, emails, mail, client requests) and direct them appropriately.
• Handle outgoing correspondence, mail, and courier services.
• Greet visitors and provide front-desk support as needed.
• Maintain office and kitchen supplies, and ensure meeting rooms are ready for use.
• Draft, proofread, and edit a variety of business documents and presentations.
• Liaise with external vendors and oversee maintenance or janitorial services.
• Gather and organize data to support internal research and reporting.
• Help plan and coordinate company events, conferences, and trade shows.
• Support accounting with bank reconciliations and vendor payments.
• Assist the IT team with device setups and basic support requests.
• Take on special projects that involve research, data analysis, or process improvement.

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What We’re Looking For

• 3–5 years of administrative or coordination experience, ideally within retail, wholesale, or food-related environments.

• Leadership or experience guiding or mentoring others is a plus.

• Strong attention to detail, organization, and follow-through.

• Xero, Teams, Slack, and Lightspeed experience is a plus 

• A self-starter who can juggle multiple priorities and thrives in a fast-paced office setting.
  
  

 

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.