Our client in the non-profit sector is seeking a Bilingual Executive Assistant to join their team on a full-time contract until March. This is a hybrid role, with in-office attendance required 1–2 days per week.
The Executive Administrative Assistant will provide essential support to the Executive and Division by managing day-to-day operations, coordinating administrative activities, and ensuring the smooth flow of information across the organization. This role requires a highly organized professional with strong communication, coordination, and problem-solving skills, who thrives in a fast-paced environment and can handle confidential information with discretion.
The successful candidate will act as the primary point of contact for internal and external stakeholders, support executive decision-making, oversee key administrative and financial processes, and contribute to the overall efficiency and success of the Division.
Roles and Responsibilities
Provide comprehensive administrative support to the Executive, including calendar management, correspondence, and task prioritization.
Plan, organize, and coordinate meetings, events, and travel arrangements.
Serve as secretary and coordinator for various committees and working groups — preparing agendas, recording and distributing minutes, monitoring follow-up actions, and ensuring deadlines are met.
Facilitate effective communication and collaboration across divisions to ensure seamless information sharing.
Prepare and review a variety of professional documents, including reports, presentations, and correspondence.
Support financial administration by assisting with budget preparation, expense tracking, and financial reporting.
Advise management on the administrative implications of policies, procedures, and operational changes.
Assist with human resources and employee relations activities within the Division.
Maintain organized and efficient record-keeping and information management systems.
Perform other related duties as required to support the Executive and the Division’s priorities.
Qualifications and Skills
Proven experience coordinating schedules, meetings, and travel for senior leadership.
Experience drafting reports, professional correspondence, and presentations.
Demonstrated ability to interact professionally with senior leaders and external stakeholders.
Experience developing office procedures, work plans, and managing budgetary requirements.
Proficiency with Microsoft Office 365 and financial reporting systems.
Pour vous identifier en tant que conjoint de militaire, veuillez envoyer votre curriculum vitae directement à Militaryfamiles@altisrecruitment.com et indiquer dans votre courriel / lettre d’accompagnement que vous êtes un conjoint de militaire.
Pour toute question concernant cet employeur et le processus de demande d’emploi, veuillez contacter :
613-230-3700
Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.
