Role Responsibilities

The Director, Executive Operations (DEO) reports to the Assistant Deputy Minister of the Public Security division. The DEO is responsible planning, development and execution of divisional priorities aimed at broad public security concerns. Public Security divisional issues are complex, politically sensitive and often subject to significant public interest and scrutiny.

In addition, the Assistant Deputy Minister of this division is also a Chief Operating Officer (COO). As a COO, they are engaged in complex cross-ministry initiatives to drive efficiency, eliminate redundancies, and align programs across the Alberta Public Service. They have a functional reporting relationship with the Senior Deputy Minister, Operations within Executive Council.

The DEO is a critical leadership role within the Assistant Deputy Minister’s Office. It is a dual role that not only supports the enterprise-wide mandate of the COO but also provides strategic leadership to divisional priorities aimed at broad public security concerns within Public Security.

As the successful candidate, you will work closely with the Assistant Deputy Minister to advance initiatives that enhance operational efficiency, reduce duplication, and deliver better outcomes for Albertans. Simultaneously, you will be responsible for aligning strategic initiatives and solutions which require a deep, comprehensive understanding of a wide array of Public Security concerns. These issues are top priorities for Albertans and have broad impacts, affecting various stakeholders as well as drawing public and media attention.

This is a high-impact role for a strategic leader who thrives in complex, multi-stakeholder environments and is passionate about both operational excellence and public safety outcomes.

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Your key responsibilities include:

• Provide leadership, strategic advice and direction to support the effective communication and implementation of divisional activities.
• Take a lead role in coordinating the implementation of the divisional initiatives, priorities and projects for the ministry.
• Provide clarification, interpretation and translation of strategic direction and ministerial initiatives to operational guidance for the division to ensure strategic alignment with divisional mandates and priorities.  
• Manage and oversee a comprehensive system of responses to urgent and emergent issues and to anticipate future issues, potential implications and identify solutions related to these issues.
• Work with divisional Executive Directors, divisional Directors, Deputy Ministry Office, and Ministry Correspondence Unit, to assess, refocus and resolve issues on short notice.
• Anticipate, identify, detect and analyze relevant issues and ensure the division/ branches are responding appropriately by leading the development and management of appropriate plans, approaches and strategies. When issues arise, you coordinate with the appropriate areas of the division required for development of responses, ensuring appropriate processes are followed, and that the work is completed within appropriate time frames.  
• Work with staff to gather, analyze, present and develop recommendations on a series off issues, projects and programs.  
• Create and manage a series of strategic and operational projects related to the Assistant Deputy Minister (ADM) for decisioning and implementation.
• Support the Assistant Deputy Minister in their COO responsibilities. This includes conducting horizontal and vertical reviews of programs and operations, leading cross-ministry coordination and collaborating with other COO offices across the Alberta Public Service.
• Bring the right people together to propose integrated approaches and solutions for a coordinated divisional perspective.

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What you’ll bring to the role:

• Clear and persuasive communication for conveying complex information to diverse audiences and ensuring alignment with government objectives.
• The ability to inspire and motivate a diverse team, driving divisional initiatives and fostering collaboration toward shared goals.
• Analyzing situations and developing long-term strategies that align with government priorities to navigate the complexities of the role.
• Strong analytical skills to identify issues and propose innovative solutions to address complex challenges.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Systems Thinking – Able to see both the big picture and details, understanding the whole system and recognize linkages between the two. Must be able to ask questions and bring others to a discovery of the system and how their pieces interact with the whole. Must be able to evaluate broad reaching impacts and use this knowledge to inform progress.

Drive for Results – Provide strategic advice to the Executive Team, Ministry staff and external stakeholders. Position forecasts potential challenges with implementation and negotiates major issues in advance. 

Develop Networks – Establish credibility and initiates relationships with a broad range of people in unfamiliar environments, nurturing these relationships to build trust. Must invest effort in ensuring colleagues, client and stakeholder needs are heard and that there is a shared understanding of context and space for information sharing.

Creative Problem Solving – Combine different approaches and perspectives across the ministry and from other ministries, creating a safe space for people to think creatively. Identify barriers to creativity and propose viable solutions.

Agility – Adapt quickly to the changing landscape and priorities, foster agility in others, create processes and opportunities that encourage proactive and flexible practices across the ministry, inter-ministry and with external stakeholder. 

Build Collaborative Environments – Build consultative and collaborative working relationships and partnerships in the ministry, across government and with stakeholder organizations to develop and advance coordinated policy options.  Promote sharing of expertise among wide-ranging teams to achieve ministry outcomes. Must bring the right people together, create 
conflict-resolving environment to high-level goals to motivate and guide other to achieve results.

Develop Self and Others – Stay ahead of the curve and apply emerging approaches and or technologies. Must have an ability to create, support, and sustain a work environment that enables staff to achieve results and build skill capacities for the future.

Qualifications

Four-year university degree in a related field (Social Sciences, Business/Commerce or other related field) supplemented by a minimum of seven years of related experiences required.

Equivalency - Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year education  
   

Assets:

• Previous experience working in an Executive Office/ briefing senior officials.
• Critical thinking and problem-solving skills, including the ability to identify and analyze multi-faceted issues, and develop solutions to issues and information requests.
• Experience with researching, composing, tracking and editing briefing notes and other correspondence.
• Strong change management, project management and organizational skills.
• Knowledge of GoA policy development cycle, decision-making process and legislative procedures, as well as legislative agendas, priorities of other governments and their likely impact on Alberta priorities.
• Past leadership/supervisory experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work: 36.25

A cover letter is required. In your cover letter, please provide information that clearly demonstrates how your qualifications meet the advertised requirements for this position. Please also outline any ministries you are specifically interested in working for.

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Pre-employment checks will be completed to assess the candidate’s suitability for the role. These checks can include (but are not limited to): references, criminal records check, and academic verification. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What we offer:

• Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Management Employees Pension Plan (MEPP) – https://www.mepp.ca
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs