Role Responsibilities

Do you have a passion for implementing fleet management standards and have a technical knowledge of vehicles and vehicle equipment? If yes, we are looking for you!

As a Program Coordinator, you will ensure the delivery of quality vehicle management program services through the effective and efficient administration of financial resources within government policies and procedures, manage data collection and reporting in support of the requirements of the enterprise and in line with Service Alberta and Red Tape Reduction policies and goals.

Reporting to the Team Lead, Fleet Management Office, the Program Coordinator  performs these core functions:

• Effectively and efficiently coordinates activities and initiatives in the delivery of the vehicle program to meet and exceed the requirements of client departments in support of program delivery to Albertans.
• Assists ministries in vehicle life cycle management and replacement planning through a variety of ad-hoc and planned activities.
• Issues purchase orders for new vehicle acquisitions and aftermarket equipment with manufacturers and vendors.
• Executes various administration functions in the delivery of the vehicle program.
• Contributes to system data integrity by maintain a high level of accuracy in data entry and conducts audits as needed.
• Assists in the development of policies, processes, procedures, and best practices for the vehicle program.
• Supports process to ensure budget thresholds and financial reporting requirements are satisfied and managed in a timely and effective manner.
• Maintains current product knowledge on a broad range of vehicles and aftermarket equipment through research, and review of publications, catalogues, on-line materials, and regular communication with vendor community.
• Assists departments in a timely and efficient manner to ensure successful delivery of the client's internal and external facing programs.
• Provides consultation, guidance, and advice to internal and external stakeholders on policies and procedures.

To be successful in this role, you need to have:

• Creative problem solving,customer services, and relationship building skills.
• Effective time management, multitasking, and exceptional organizational skills.
• Consultation and interpersonal skills, including ability to develop acceptable solutions to issues is required.
• Team player, and ability to work independently with minimal supervision.
• Ability to demonstrate initiative, professional judgment, and creativity.
• Strong communication skills to enable the development and positive maintenance of collaborative working relationships with clients, vendors, and stakeholders. 

The following will be considered as assets to this role:

• Knowledge of Access, 1GX, and Fleet Management Information System is preferred.
• Experience using MS SharePoint for business operations is preferred.
• Additional knowledge of stakeholder applications such as OSSI, EPS, Holman Insights is an asset.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility: you will need to provide results in a complex, diverse and changing environment.
• Drive for Results: you will work with your team to set goals and priorities and to deliver outcomes that are consistent with the direction of the department.
• Develop Self and Others: you will drive by example a team culture that is focused on continuous learning and growth and encourage self-development through experience sharing.
• Build Collaborative Environments: you will establish and maintain business relationships with clients, encourage or facilitate discussions and build long lasting relationships.
• Develop Networks: you will seek out input from a wide range of internal and external stakeholders to solve complex problems and provide the best solutions.
• Systems Thinking: you will consider the whole system when developing, evaluating and implementing process and technology change.
• Creative Problem Solving: Have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

High School Diploma and 4 years of related experience. 

Directly related experience or education considered based on:

• 1 year of experience for 1 year of education; or
• 1 year of education for 1 year of experience.

To be considered for this competition, your application must include a well-written cover letter and resume. Your cover letter and resume will be used as a screening tool to assess whether or not you meet the requirements in the Qualifications section of this job ad. In your cover letter, please briefly summarize:

• Relevant experience and expertise and how it aligns with the scope of this position.
• Pertinent strengths and skills.
• Reasons for interest in the position

Applications without a cover letter will not be considered.

Other requirements include:

• Knowledge of governing legislation, regulations, policies, and guidelines (i.e., Government Organization Act, Government Accountability Act, Financial Administration Act, Traffic Safety Act, Treasury Board Directives) is required.
• A general understanding of contracts and vendor relationship management is preferred. This includes familiarity with procurement policies, procedures, and documents.
• Experience with fleet management principles and processes, including those relating to acquisition, maintenance, deployment, disposition, safety, and fleet services card system is required.
• Ability to push, pull and lift heavy items and objects (up to 50 pounds).
• Able to work in a warehouse environment and outside in variable weather conditions.
• Demonstrate good mobility and dexterity as position may require walking and standing for significant periods of time.
• Adapt to changes in operational requirements, such as hours of operations or procedures.
• Work in a team environment and have the ability to maintain a neat and clean work environment, including all related designated areas.
• A valid class 5 driver's license and a drivers' abstract consent form is required.
• Proficiency in MS Office Suite (Word, and Excel). 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

If a security screening is required;

• Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

If temporary assignments or under-fills will be considered:

• Northern Allowance.
• Shift work.
• Travel; etc.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.