Job Title: Receptionist/Office Services Administrator
Location: Downtown Toronto - fully onsite 5 days
Start Date: ASAP
Duration: Contract until October 12th - possible extension 
Hours: 8am until 4.30pm 

About the Role
Our client, a respected organization in the real estate and development sector, is seeking a proactive and personable Receptionist and Office Services Administrator to support their downtown Toronto office. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys being the face of the company while managing a wide range of administrative and office support functions.

Key Responsibilities

Reception Duties:

• Greet and direct visitors, providing excellent front-line service.

• Answer and route incoming calls, emails, and e-faxes.

• Manage mail, courier services, and distribution of incoming correspondence.

• Oversee meeting room bookings, set-up, and clean-up.

• Coordinate refreshments and catering for meetings.

• Maintain organized and clean common areas including the kitchen and lobby.

Office Administration:

• Manage daily operations of the office and liaise with property management.

• Oversee supply inventory and place orders for office and kitchen needs.

• Process and track invoices, assist with petty cash, and monitor overhead costs.

• Coordinate with vendors and service providers for office equipment and services.

• Maintain internal contact lists and assist other departments with clerical tasks.

• Collaborate with administrative teams in other locations to align best practices.

Event Support:

• Organize internal staff events such as social gatherings, charitable initiatives, and wellness activities.

• Assist in planning large-scale corporate events including holiday parties, town halls, and more.

Qualifications

• Diploma in Business Administration or a related field.

• 2–4 years of experience in a professional office setting.

• Strong interpersonal, verbal, and written communication skills.

• Demonstrated ability to provide excellent customer service.

• Highly organized with strong attention to detail and time management.

• Proficient in Microsoft Office (Word, Excel, PowerPoint).

• Reliable, discreet, and able to manage confidential information with integrity.
  
  
  

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.