Role Responsibilities

The Administrative Assistant provides a variety of administrative support services and assists with program delivery in the office of the Metis Settlements Appeal Tribunal (“MSAT”), a dispute resolution body established under the Metis Settlements Act to provide practical and unbiased solutions to disputes facing the Alberta eight Metis Settlements.

Being the first contact person for the MSAT Office, the Administrative Assistant uses strong interpersonal and effective communication skills to promptly and professionally handle office visitors and telephone callers for the MSAT office. The Administrative Assistant should have a good working  knowledge of the eight Metis Settlements and the legislation that governs them in order to assess the caller needs and refer them to the appropriate staff. The Administrative Assistant also refers the caller who is seeking information that is outside MSAT’s mandate to the appropriate agency or program office. The Administrative Assistant will make independent decisions on what resources would best benefit the caller in order to make a helpful referral.

This Administrative Assistant position manages the program incoming and outgoing mail flow and special courier requests, co-ordinates meeting schedules, compiles meeting packages and takes minutes at staff meeting, makes travel arrangements for Board and staff, coordinates in events planning and liaises with staff in various organizations.

The Administrative Assistant also works with the Office Manager in auditing and reconciling invoices against shipping documents, maintaining office supplies and requesting quotations, maintaining files and tracking correspondence.

The Administrative Assistant also provides administrative support to MSAT professional staff and board members by drafting administrative correspondence and proof-reading reports and presentations.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Competencies essential for this role include:  

• • • Creative Problem Solving.
    • Agility.
    • Drive for Results.
    • Building Collaborative Environment.
    • Developing Networks.

Qualifications

REQUIRED:
High school diploma and two years of related experience. 

Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

ASSETS:

• • • Experience working alongside Metis communities or organizations, with an understanding of governance, culture, history, community dynamics, and protocols.
    • A good working knowledge of MSAT processes as well as relevant legislation, regulations and policies are necessary to accurately answer and assist client’s inquiries.
    • The Administrative Assistant must be able to work independently, possess exceptional time management and organizational skills.
    • Must have the ability to deal efficiently with large volume and a wide variety of work that requires a good working knowledge of computer systems which includes Microsoft Word, Outlook, PowerPoint, Excel and Chrome.
    • The Administrative Assistant should be able to demonstrate professionalism, initiative, strong decision making and extensive problem-solving skills. Ability to exercise good judgment in dealing with sensitive and confidential information. Ability to deal with pressures, multiple priorities and deadlines is a must for successful performance of this position.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of Work:

• • • 36.25 hours per week (full time) 
      
      

Other information:

• • • A cover letter outlining how your experiences relate to the qualifications of this role is recommended. Please ensure that relevant experiences, such as Métis background or related roles, are clearly included in your résumé and cover letter for consideration.
    • In your resume, please indicate whether your work experience is casual, part-time for full-time.  Example: Receptionist, Jan 2018 – June 2021, Part-time (three 8 hr shifts/week).
    • The successful candidate must be willing to travel, on occasion, for community outreach and/or business needs. 
      
      

Location:

• • • 9920 108 Street Edmonton (Forestry Building)
      
      

Final candidates will be required to undergo a security screening.

• • • Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• • • Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
    • Public Service Pension Plan (PSPP) - https://www.pspp.ca.
    • Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
    • Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
    • Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
    • Positive workplace culture and work-life balance.
    • Leadership and mentorship programs.