Role Responsibilities

The Ministry of Jobs, Economy, Trade and Immigration has an exciting opportunity for you to join our team as an Investigations Assistant!

The Investigations Assistant provides specialized administrative support functions for Investigations Unit in the Occupational Health and Safety (OH&S) Branch. The role provides direct support to professional/technical staff and management working on OHS investigations, disciplinary action complaints and prosecutions in the province. The Investigations Assistant is responsible for the accurate and timely processing of electronic files relating to fatality inquiries and serious incidents that are reported to Alberta Justice, Crown Prosecutor. The work requires the collection and assembly of documents produced or generated in the 
course of the investigation of the incident or injury including the OHS final report (with attachments) and witness statements. The position assists in developing related correspondence, such as briefing notes regarding charges and prosecutions and all preparation of documentation for Specialized Prosecutions Justice and Solicitor General. Other responsibilities include proofreading, editing, formatting, and tracking reports written by Lead Investigators. The position also provides a variety of other support functions including tracking and maintaining transcription requests and if required liaising with hospitals to obtain information on workers required for the files. The Investigations Assistant also provides contract administration when the Investigations team requires contracted specialists.

Responsibilities include:

• Provide specialized administrative support to Investigators, Lead Investigators, Managers and the OHS Branch as needed.
• Responsible for the accurate and timely processing of fatality and serious injury reports submitted to Alberta Justice, Crown Prosecutor’s office.
• Responsible for tracking and processing prosecution recommendation reports and compiling Disclosure (e-files) to the Crown’s office.
• Gather individual team officer weekly/monthly documents such as flex timesheets, overtime approvals, vacation requests and Government Vehicle log-sheets, vehicle inspection forms and receipts.
• Take minutes at meetings, arrange meetings, and set up and track training for staff.
• Provide back-up and cover off on a rotational basis for other office Administrative Support and Business Manager as necessary.
• Coordinate arrangements relating to travel, training, and accommodations.
• Provide administration support for the Investigation Files.
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

In this role, you will contribute to our team by demonstrating the following behavioral competencies:

• Systems Thinking - Considers inter-relationships and emerging trends to attain goals.
  
  
• Creative Problem Solving - Open to new ideas and breaks problems down to identify solutions.
  
  
• Agility - Understands need for change and manages own emotions.
  
  
• Develop Networks - Seeks and leverages internal and external relationships to ensure the perspectives and needs of student funding programs are reflected to influence increased accountability and program integrity.
  
  
• Build Collaborative Environments - Works in an open honest manner with colleagues.

Qualifications

Minimum Requirements:

• High school diploma and three years of related experience, or equivalent as described below.
• For application consideration, you must attach a cover letter explaining your qualification and suitability for this role.
   

Equivalency:

• Directly related education or experience considered on the basis of:
• 1 year of education for 1 year of experience; or 
• 1 year of experience for 1 year of education 

 
The position requires the following:
 

• High level of co-ordination and organizational skills.
• Ability to communicate effectively with clients, vendors, hospital staff, and team members.
• Ability to establish and maintain strong, effective working relationships.
• Excellent verbal and written communication skills.
• Ability to work independently.
• Working knowledge of software and computer operating systems (Windows, Microsoft Office – Outlook, Word, Excel, and Power Point).
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a permanent full-time position working 36.25 hours per week, Monday to Friday.  

This position will be located in Edmonton, Alberta.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

As part of the interview, short listed applicants may perform a written assignment.

The final candidate may undergo pre-employment checks and reference checks.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information to what the Government of Alberta has to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.