Our client, a reputable and well-established firm in the construction and property management industry is seeking an Office Administrator / Bookkeeper to join their team on a 6-month contract.

This exciting opportunity offers a hybrid schedule with 3 days a week on-site at their Ottawa office - plus the added perk of half-day Fridays!  

Financial Responsibilities:

• Manage AR/AP transactions
• Perform regular reviews and reconciliations of bank accounts and company credit card activity
• Handle end-of-month and year-end financial close activities
• Create and enter journal entries to ensure accurate financial data
• Keep financial documentation up to date and well-organized
• Issue client billing and monitor overdue accounts
• Administer payroll on a bi-weekly basis for salaried staff using Ceridian
• Compile internal financial summaries and statements for leadership review
• Coordinate consultant payments and address any issues with vendor billing

Office Operations Support:

• Manage incoming calls, greet office visitors, and handle general communications
• Organize and maintain both digital and paper file storage systems
• Track inventory and restock office supplies and tools as needed
• Assist in planning meetings and scheduling calendars
• Provide setup support for new hires, including workspace and required materials
• Offer cross-functional admin assistance across departments when necessary
• Handle sensitive information with professionalism and confidentiality

Tools & Systems Used:

• Ceridian (Payroll Management)
• Sage 50 (Bookkeeping/Accounting Software)
• Microsoft Excel

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.