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Government and Board Operations Specialist and Executive Assistant - EN

Altis Recruitment

Toronto, Ontario

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    Save this job      2025-08-21

Government and Board Operations Specialist and Executive Assistant - EN

Altis Recruitment

Toronto, Ontario
 
Salary: From 80,000 to 90,000 per Year
 
Altis Recruitment is grateful to partner with an organization within the Broader Public Sector to support the recruitment of a full-time permanent Governance and Board Operations Specialist role. This role is based in Midtown Toronto and will operate in a hybrid structure, working a 37.5 hour work week from 8:30am - 4:30pm. This position is a newly created, executive assistant and governance-focused role designed for a professional who holds strong corporate governance experience and has been responsible for coordinating board committee meetings and board of director meetings in their previous roles. This opportunity will support the logistics for 5 board committees and a board of directors meeting, each meeting quarterly. This individual will work closely with senior leadership and be the main liaison between staff and the board, managing agendas, meeting logistics, and supporting governance processes. 
The successful candidate will report directly to a senior leader who is collaborative, supportive and excited to support your growth and questions. This individual will also work closely with the Secretary of the Board and various committee chairs.
Main Responsibilities: 
    • Prepare agendas, briefing notes, and coordinate input from internal staff leads
    • Track and follow up on action items across meetings
    • Support the review and maintenance of governance documents and policies
    • Anticipate board needs, identify potential risks or issues, and make proactive recommendations
    • Assist in identifying areas for improvement in governance practices and tools
    • Use sound judgment to assess board member requests and know when to escalate
    • Provide oversight and quality assurance across board operations
    • Participate in building out governance infrastructure for long-term success
    • Manage and coordinate scheduling, prep work, and follow-up for senior leadership’s meetings and organizational projects with various teams and contacts.
    • Help draft written content, review documents, and check materials for clarity and alignment.
    • Take notes during internal leadership discussions, keep track of next steps, and support follow-through on outstanding items.
    • Work alongside internal teams to assist with planning organization-wide gatherings, including pulling together slides or support materials.
    • Handle sensitive information with care and maintain a high level of confidentiality.
    • Support additional tasks and responsibilities as needed.
Experience: 
  • Deeply organized, detail-oriented, and proactive
  • Able to manage multiple complex workflows and deadlines
  • Comfortable interacting with senior leadership and board members
  • Excellent at written communication, particularly in minutes, policies, and formal documents
 


We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

Pour vous identifier en tant que conjoint de militaire, veuillez envoyer votre curriculum vitae directement à Militaryfamiles@altisrecruitment.com et indiquer dans votre courriel / lettre d’accompagnement que vous êtes un conjoint de militaire.


Pour toute question concernant cet employeur et le processus de demande d’emploi, veuillez contacter :


Altis Recruitment Team

E mail: militaryfamilies@altisrecruitment.com


613-230-3700


About Altis Recruitment

Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.