Our client in the healthcare sector is hiring a Senior Medical Administrative Assistant to join their executive operations team. This individual will be responsible for providing high-level administrative support to senior leadership, including managing schedules, coordinating key meetings, and handling confidential information. The role requires professionalism, excellent organizational skills, and comfort working in a dynamic and fast-paced environment.
Location: Fully onsite in Toronto, ON
Schedule: Full-time, Monday to Friday
Contract duration: 3 months
Deliver day-to-day administrative support to EVP
Organize and maintain executive calendars, coordinate meetings and appointments with internal stakeholders and external partners
Draft, edit, and manage correspondence and documentation on behalf of leadership
Facilitate paperwork and processes for onboarding and reappointments of professional staff
Plan and coordinate meetings for executive committees and advisory groups, including agendas, logistics, and follow-ups
Support administrative needs for organizational events and professional staff groups
Liaise with other departments and administrative units to streamline communication and documentation
Assist in processing invoices, expense reports, and internal approvals
Maintain confidentiality and professionalism while handling sensitive information
Take on additional administrative duties as required
Diploma or certificate in office administration, business, or related field
Minimum 3 years of progressive experience in an executive administrative role
Background in a healthcare, academic, or regulated environment
Excellent time management and multitasking abilities
High level of discretion and sound judgment
Strong interpersonal skills with the ability to engage with a wide range of stakeholders
Comfort working with limited supervision in a fast-changing setting
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Reliable, professional, and detail-oriented with a solid track record of performance
Pour vous identifier en tant que conjoint de militaire, veuillez envoyer votre curriculum vitae directement à Militaryfamiles@altisrecruitment.com et indiquer dans votre courriel / lettre d’accompagnement que vous êtes un conjoint de militaire.
Pour toute question concernant cet employeur et le processus de demande d’emploi, veuillez contacter :
613-230-3700
Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.
