Our client in the public sector is hiring for an Executive Assistant to support senior leadership in a fast-paced, professional environment. The successful candidate will provide high-level administrative and executive support, coordinate communications, prepare documentation, and manage scheduling and correspondence with discretion and efficiency.

• Location: Downtown Toronto

• Pay rate: $26.10/hour

• Schedule/hours: Full-time

• Contract duration: Starting ASAP until early September 2025

Key Responsibilities:

• Deliver executive-level administrative support, including research, report preparation, and handling confidential information

• Manage daily calendar for a senior executive, prioritizing meetings and time management

• Draft, format, and edit correspondence, reports, presentations, and other sensitive documents

• Coordinate and prepare meetings, including booking rooms, developing agendas, and distributing materials

• Capture and organize meeting notes and ensure accurate follow-up

• Maintain physical and digital filing systems and provide timely access to records and reference materials

• Act as a liaison for internal and external contacts to ensure efficient communication flow

• Collaborate with other executive and administrative staff on cross-functional initiatives

• Conduct research and prepare summaries or briefing materials using internal and external resources

• Monitor and approve expenses within delegated authority and assist with annual budget preparation

Qualifications & Skills:

• Completion of secondary school with additional vocational or technical training, or an equivalent combination of education and experience

• Minimum of 5 years of proven experience in administrative and executive support roles 

• Strong knowledge of administrative best practices in executive environments

• Professional customer service and communication skills to liaise with high-level stakeholders

• Ability to assess and resolve issues with discretion and good judgment

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Strong organizational and communication skills, with attention to detail when preparing documents and capturing meeting minutes

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.