Our client is seeking an Administrative Coordinator, Investigations for a temporary, 2 month contract position. This position is required to work on-site, 5 days per week at their office in Vancouver. Candidates must be elligible to work in Canada.

Responsibilities:

• oversee intake of all new investigations matters and assist the manager, investigations with file assignment and coordination of tasks
• respond to phone calls and emails directed to investigations general inquiries
• communicate with external parties, including complainants, witnesses, health authorities and law enforcement agencies, in order to conduct preliminary inquiries and investigation of unlawful practice matters and general inquiries directed to investigations
• assist with preparation for Inquiry Committee meetings, including preparing materials and drafting investigative reports to the Inquiry Committee when required
• collate and oversee minutes of meetings, including reviewing Inquiry Committee meeting minutes for approval by legal counsel
• conduct on-site compliance visits and interviews to ensure compliance with practice limits and conditions
• transcribe interviews and prepare interview memorandums
• draft, review and edit letters for review by the manager
• ensure documents are well-organized, accurate, consistent and in compliance with applicable regulations, and adhere to the client's Editorial Style Guide and writing standards
• update and develop precedents, process documents and prepare procedure manuals
• draft or edit template letters as required, ensuring consistency in language and style
• maintain a tracking system of matters referred to investigations

Qualifications:

• bachelor’s degree or paralegal certificate/diploma preferred
• demonstrated high level of initiative, time management and organizational ability
• excellent editing and proofreading skills
• analytical thinker, detail-oriented with excellent administrative and organizational skills
• high level of proficiency in Microsoft Office applications including Word,
  Outlook PowerPoint and MS Teams
• ability to accurately record minutes of meetings, and in-person and telephone
  interviews
• strong typing speed ability
• able to problem solve and prioritize tasks
• excellent written and verbal communication skills
• ability to work independently and as part of a team

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.