Our client in the financial services industry is seeking an Executive Assistant for a contract position. The ideal candidate will be detail-oriented, resourceful, and able to handle a wide range of support tasks with discretion and professionalism. This is a hybrid position (in-office four days a week).

Roles and Responsibilities

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel.

• Prepare, edit, and format reports, presentations, correspondence, and other documents.

• Screen and respond to emails, phone calls, and other communications on behalf of the executive.

• Coordinate logistics for internal and external meetings, including preparing agendas and taking minutes.

• Make travel arrangements and prepare detailed itineraries, including accommodations, transportation, and expense reports.

• Track and follow up on important tasks, projects, and deadlines.

• Assist with confidential and sensitive matters with the highest level of discretion.

• Perform general office duties, such as ordering supplies and maintaining filing systems.

• Support special projects and perform other administrative duties as assigned.

Qualifications and Skills

• 3+ years of experience as an Executive Assistant. Experience working in financial services preferred. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

• Excellent organizational and time-management skills.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• High level of discretion, integrity, and confidentiality.

• Experience in [industry, if applicable] is an asset.