Roles and Responsibilities

• Provide project coordination and administrative support for the delivery of technology capital projects and programs.
• Work closely with BTS Project Managers to coordinate full project lifecycle activities, ensuring alignment with organizational goals and project timelines.
• Manage and report on project/program financials, including budget tracking, actuals, burn rates, and financial forecasting.
• Support contract administration processes, including development and maintenance of Statements of Work (SOWs), Requests for Information (RFIs), and Requests for Proposals (RFPs).
• Prepare and maintain project documentation, including Project Status Reports (PSRs), governance documents (e.g., Project Change Approvals and Specific Project Approvals), and other key deliverables.
• Coordinate project meetings, including scheduling, agenda preparation, and minute-taking.
• Assist in problem solving and recommending process improvements to project and program managers.
• Engage regularly with internal teams and cross-functional stakeholders to ensure project alignment and communication.

Qualifications and Skills

• Minimum 5 years of experience in IT project and/or program coordination.
• Proven experience managing project financials, including generating detailed and accurate financial reports.
• Demonstrated vendor contract coordination experience.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, including documentation and presentation preparation.
• Proficient in MS Office tools, particularly Excel (Advanced), Outlook, Word, PowerPoint, and Visio.
• Experience using Microsoft Project, SharePoint, and OneDrive for project management and collaboration.
• High attention to detail and accuracy in documentation and reporting.
• Ability to analyze and consolidate data from various sources to support informed decision-making.
• Experience working in a public sector organization or transportation environment is mandatory.
• Familiarity with multiple project management methodologies, including Waterfall, Agile Scrum/SAFe, and Kanban.
• Experience supporting large-scale technology capital projects or enterprise-level programs.

Education

• Post-secondary education in Business Administration, Information Technology, or a related discipline is preferred.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.