Our healthcare and hospital client located in downtown Toronto is seeking a Medical Secretary to join their team on a 2 month contract with the possibility to extend. This is a hybrid role (2 days on-site).

The ideal candidate will have experience with scheduling and administrative tasks within a medical department. 

Responsibilities:

• Efficiently manage and maintain appointment schedules for health professionals.
• Coordinate patient appointments, ensuring proper allocation of resources and timely follow-up.
• Assist in the preparation of patient charts, ensuring accuracy and compliance with hospital protocols.
• Maintain confidentiality of patient information and adhere to HIPAA regulations.
• Collaborate with other administrative staff to ensure smooth daily operations.
• Perform general administrative duties, such as filing, data entry, and office organization.
• Occasionally provide front desk coverage. Greet patients and visitors, providing a warm and welcoming environment.
• Answer phone calls and assist with inquiries or redirect calls to the appropriate department.

Qualifications:

• At least 1 year of administrative or customer service experience.
• Previous experience in a medical or healthcare administrative role is a plus.
• Strong customer service and data entry skills.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in computer applications, including scheduling software and Microsoft Office.
• Attention to detail and the ability to maintain confidentiality.
• Compassionate and empathetic attitude towards patients and their families.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.