Business Operations Coordinator - ( 250000IT )
Description
The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business —carried us forward instead?
Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future—join us!
Your Opportunity:
We are currently seeking a Business Operation Coordinator for our Vancouver, BC office. This position is 5 days/week – in the office. We are looking for a highly motivated individual with administrative skills to provide support to our Vancouver office and secondary support to the other offices and staff in our Buildings group as required. The Business Operations Team work together as a pool of support.
Your Key Responsibilities:
The duties of administrative support include, but are not limited to the following:
Coordinate credit Lunch N Learns with Architects, Intern Architects and Engineers-In-Training while working closely with vendors.
Assist the Business Operations Team Lead with new hires in our Buildings group to navigate our Stantec platforms, procedures and aid in various tasks.
Perform clerical functions such as typing, filing, scanning, photocopying, courier, and printing.
Travel coordination including booking flights, hotels, and car rentals.
Formatting, proof reading and preparation of all types of documents including but not limited to reports, proposal, specifications, presentations, contracts, drawings, spreadsheets, tenders etc. to company standards as assigned.
Electronic calendar management including scheduling meetings, boardroom bookings, arranging catering and making lunch reservations as required.
Assist with preparation of expense submissions and timecard administration.
Assist with entering/updating proposal pursuits and project information into the company-wide database.
Electronic file management and records management for audit purposes.
Add/update resumes and project profiles in the company-wide database.
Order business cards, and promotional materials as required.
Assist with PowerPoint presentations, proposal assembly, online research.
Assist with special event planning, including social committee activities, staff meetings.
Cover reception desk as needed.
Other duties may be assigned
Qualifications
Your Capabilities and Credentials:
Proficient level of skills/experience using Microsoft Word, Excel, PowerPoint and, Outlook, MS Teams, and Adobe skills with managing PDFs.
Proofreading and editing skills an asset.
Familiarity with ISO 9001 an asset.
Legally able to work in the country in which the position is based.
Ability to prioritize duties and work under pressure and tight deadlines.
Written and verbal communication skills – articulate and diplomatic manner.
Demonstrate initiative and a proactive approach to daily tasks.
Great interpersonal skills and ability to work independently as well as part of an effective team.
Methodical, accurate and consistent attention to detail.
Good organizational skills.
Ability to manage sensitive and sometimes confidential information.
Self-motivated and able to take responsibility.
Punctual and reliable.
Flexible attitude.
Ability to build good relationships at all levels, internally and externally.
Willing to undergo security clearance to work on confidential projects.
Education and Experience
Typical hybrid office environment working with computers and remaining sedentary for periods of time with standard ergonomic sit-stand desks.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):
Salary Range(s):
The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.
Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : Canada-British Columbia-Vancouver
Organization : BC-1156 Buildings-CA British Columbia
Employee Status : Regular
Job Level : Entry Level
Travel : No
Schedule : Full-time
Job Posting : Feb 10, 2025, 11:09:34 AM
Req ID: 250000IT
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. This allows us to assess what's needed and connect our expertise, to appreciate nuances and envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.
At Stantec, we pride ourselves on our commitment to building communities. As an extension of that commitment, we believe that our nation is our community—and Veterans and their families are an important part of that community. We are committed to welcoming members of the Veteran’s and military communities into our workforce, and we are dedicated to growing our work for defense communities in Canada, the US, and abroad.
We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
We believe in the long-term success of military-connected individuals, and we hope you will join us in your next career move.