Administrative Assistant - Temporary - ( 250001GD )

Description

Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 30,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Volunteerism and community spirit are at the core of who we are. Our staff are encouraged to participate in several volunteer opportunities per year as a team and are even rewarded for the volunteering they do on their own time. Designing for great communities also means giving back when we can, so we’re always looking for ways to roll up our sleeves and help out.

Your Opportunity

We are currently seeking an experienced Administrative Assistant for Edmonton, AB location to provide administration and customer service support.

This is a temporary position until the end of March 2026. The working hours are 8:00am to 4:30pm, Monday through Friday.

As the face and voice of Stantec, the successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and corporate communication skills, be professionally presented, have superior organizational skills with the ability to focus on multiple tasks and changing priorities and have a mature approach and confidence in dealing with a wide range of clients (both internal and external) and business partners.

Your Key Responsibilities

• Create a great first impression, and interface in a professional and positive manner while greeting clients and vendors both in person and over the phone including managing the visitor registration process.

• Provide excellent customer service.

• Maintain polite and professional communication via in person, phone, e-mail, and mail.

• Anticipate the needs of guests to ensure their seamless and positive experience.

• Announce guests as necessary.

• Direct guests using employee and departmental directories.

• Maintain visitor logbook and badges; issue visitor badges; check and maintain visitor badges.

• Operate ours switchboard by answering phones and route calls as necessary; forwarding and screening calls.

• Assist employees with Boardroom bookings.

• Maintain safe and clean boardroom areas. Ensure all necessary equipment, material and stationery are available.

• Assist and complete Catering orders for meetings.

• Maintain safe and clean reception area. Ensure all necessary equipment, material and stationery are available.

• Handle conference room scheduling.

• Respond to staff needs in a timely and effective manner.

• Invoice coding.

• Flexibility with early morning starts if early meetings booked.

• Other duties, as assigned.

Qualifications

Your Capabilities and Credentials

• The ideal candidate will have 3 years of professional experience operating in an administrative office support/receptionist capacity with demonstrated skill to support a business effectively.

• Computer proficiency, especially within the Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe.

• The ability to lift 15-25lbs (office supplies, cases of paper)

• Excellent customer service skills.

• The ability to work well under pressure, deal with difficult situations and/or people, take initiative, demonstrate organizational and detail-oriented skills and juggle multiple responsibilities in a deadline-driven environment.

• A positive, proactive attitude, high-energy level, flexibility, dependability and willingness to learn new skills and be a team player.

Education and Experience

• A High School Diploma in addition to some higher education and/or work experience equivalent.

Typical office environment working with computers and remaining sedentary for long period of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Alberta-Edmonton

Organization : BC-1190 Shared Services-CA Edmonton AB

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Apr 7, 2025, 12:37:43 PM

Req ID: 250001GD

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans