Our client in the healthcare industry is hiring for an Office Assistant. This role is ideal for someone who thrives in a detail-driven, administrative environment with a strong focus on data tracking and communication. The successful candidate will play a vital role in managing office operations, ensuring accurate data entry, and presenting findings through Excel. Strong technical and analytical skills are a must, as well as a proactive mindset to follow up and act on tasks.

Location & Work Model: On-site, downtown Toronto
Pay Rate: $23/hour
Schedule: Full-time hours, Monday to Friday, flexible shifts between 8:00 a.m. and 9:00 p.m.
Contract Duration: 11 weeks, with a possibility of extension
Note: Excel and typing skills testing will be required as part of the selection process.

Key Responsibilities:

• Capture, organize, and analyze data using Excel (including pivot tables, VLOOKUP, and graphical representation)

• Document all findings and ensure proper reporting and tracking of results

• Perform accurate data entry and maintain confidentiality of information

• Cross-reference and verify data across systems and documents

• Follow up on communications to confirm task completion and escalate as needed

• Maintain office supplies inventory and place orders when necessary

• Schedule and coordinate meetings, appointments, and conference calls

• Manage calendars for office staff, including booking and confirming appointments

• Update and maintain office records, databases, and filing systems

• Greet and assist visitors, maintaining a professional and welcoming environment

• Support office staff with various administrative tasks

• Ensure compliance with organizational policies and procedures

Requirements:

• Proficiency in Microsoft Excel, including pivot tables, VLOOKUP, and graphing tools

• Strong analytical skills and attention to detail

• Ability to follow instructions carefully and maintain thorough documentation

• Proven experience with data entry and data organization

• Excellent communication and follow-up skills

• Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint)

• Ability to work independently and collaboratively in a fast-paced setting

• Previous experience in an administrative or support role is preferred

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.