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Administrative Assistant - EN

Altis Recruitment

Calgary, Alberta

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    Save this job      2025-05-28

Administrative Assistant - EN

Altis Recruitment

Calgary, Alberta
 
Salary: From 18.00 to 18.50 per Hour
 
Country: Canada
 
Our Federal government client is seeking an Administrative Assistant to join them on contract. This contract will go from May 2025 - Ocotber 31, 2025 with a hybrid working model.

Scope of work: 
  • Making travel requests and preparing expense reports using our travel system.
  • Organize meetings and/or events.
  • Organize and track support materials, prepare and distribute agendas, book, and confirm room availability and set up and arrange hospitality and equipment requirement.
  • Attend meetings, take, and transcribe the minutes, note actions, circulate minutes for comments and approval, track follow up actions and commitments.
  • Scheduling meetings, collaborate with external or internal administrative colleagues to manage scheduling conflicts as needed.
  • Manage team calendars: Scheduling meetings, collaborate with external or internal administrative colleagues to manage scheduling conflicts as needed.
  • Proof-read; ensure proper document formatting, spelling and grammar.
  • Proof-read for approval: ensure cost coding is appropriately reflected in approval documentation. Ensure recommender has recommended.
  • Cost out office supplies, get approvals, order, receive, store or distribute. Use SAP to record the purchase, attach supporting documents, get approvals, etc.
  • Data entry to update tracking log in Excel, track documents as needed.


Experience and Qualifications: 
  • Must have a valid reliability clearance. 
  • must have 12 months of relevant experience in a business environment
  • Experience providing administrative support to executives, VPs or management within the last 6 months. 
  • Proficiency with Microsoft Office, GCDocs, SAP/GBT Travel System, application of the National Joint Council or Treasury Board travel directive.
  • Previous experience working in the federal government would be considered an asset. 
  • Excellent time management and planning skills. 
Apply today or refer a colleague.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

Pour vous identifier en tant que conjoint de militaire, veuillez envoyer votre curriculum vitae directement à Militaryfamiles@altisrecruitment.com et indiquer dans votre courriel / lettre d’accompagnement que vous êtes un conjoint de militaire.


Pour toute question concernant cet employeur et le processus de demande d’emploi, veuillez contacter :


Altis Recruitment Team

E mail: militaryfamilies@altisrecruitment.com


613-230-3700


About Altis Recruitment

Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.