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Special Patient Program Lead

Medavie

NS Admin Office Dartmouth, NS Admin Office Dartmouth

Special Patient Program Lead

Medavie

NS Admin Office Dartmouth, NS Admin Office Dartmouth

Job description

Hybrid
NS Admin Office Dartmouth
Full time
Posted 24 Days Ago
R-269426

Position Type:

Permanent

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Closing date:

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Emergency Medical Care Inc. (EMC) is a wholly owned subsidiary of Medavie Health Services (MHS) that manages and operates ground ambulance, air medical transport and the medical communications operations in Nova Scotia through a performance-based contract with the provincial government's Emergency Health Services (EHS) Operations division and the Department of Health and Wellness. As well, EMC operates TeleHealth/811 medical communications for Nova Scotia and Prince Edward Island for the Department of Health.

We access all communities in Nova Scotia in a timely and efficient manner with our fleet of more than 180 ambulances and support vehicles operating out of 60+ stations. We respond to 165,000+ calls annually across the province, which are actively managed through the EHS Operations Medical Communications Centre, the hub of all emergency (911) and non-emergency (hospital transfers) medical calls. 

The EHS Operations LifeFlight program provides even greater accessibility by responding to patients on scene or through inter-facility transports by our critical care team via helicopter, fixed wing, or ground ambulance.

In addition, paramedics in Nova Scotia participate in various programs both urban and rural such as community-based paramedic programs, collaborative emergency centres, and emergency preparedness and special operations, to name a few.

There are lots of opportunities waiting for you in Nova Scotia. Apply now to learn more about our service and available positions.

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Nature and Scope


Reporting to the Manager of Interprofessional Practice & Learning, the Special Patient Program (SPP) Lead shall be responsible for oversight of the EHS SPP, supporting the promotion of safe and effective person-centred care.


The incumbent will be responsible for, but not limited to, processing, amending and approving SPP applications, promoting the program within and outside of EMCI, overseeing revisions to the SPP process, developing care plans, and collaborating with patients, families, and healthcare providers. The SPP Lead shall work in close collaboration with Interprofessional Practice & Learning, Risk and Patient Safety, and Operations Divisions to ensure the success and sustainability of the SPP.


The incumbent will work directly with ground operations, the Medical Communications Centre, EHS physicians, Nova Scotia Health, and other partners to proactively identify patients requiring care and/or response plans and develop appropriate plans accordingly. The SPP Lead will also collaborate with EHS physicians to identify the need for, and development of, care plans.


The SPP Lead must have good organizational and computer skills and are able to work on their own with little supervision.


As an employee of EMC, the SPP Lead will be accountable to our patients and coworkers by participating in and supporting all safety related initiatives, as well as acting in a manner that fosters a culture that focuses on patient safety and a safe workplace.

 


Though the position is listed as being in Dartmouth, it may be possible to work from anywhere within the province.



Duties and Responsibilities


Special Patient Program Care Plan Coordination and Management

Responsible for the review, development, implementation, and ongoing management of SPP enrolments and care plans. This includes, but is not limited to:

  •  Reviewing and processing enrolment requests, including approvals and denials.
  • Developing, revising, and maintaining clinical and operational care plans.
  • Analyzing call and patient data to identify opportunities for care plan
  • enhancements.
  • Collaborating with healthcare providers, EHS Clinical Teams, EMC leadership, and external partners to ensure care plans are accurate, complete, and responsive to patient needs.
  • Supporting program reporting and monitoring enrolment trends and outcomes.

 

 

Communication, Collaboration and Education

Act as a key liaison for internal and external partners regarding SPP activities and initiatives. This includes, but is not limited to:

 

  • Communicating with healthcare providers, patients, families, partner organizations, and EMC teams.
  • Providing education, guidance, and support related to the SPP for internal staff.
  • Providing education, outreach, guidance and support related to the SPP for external partners and communities.
  • Collaborating with EHS physicians, Nova Scotia Health, and other partners on complex care planning.
  • Working directly with ground operations and the Medical Communications Centre to proactively identify patients requiring response plans and developing appropriate plans.
  • Participating in committees, working groups, and program-related initiatives.
  • Keeping leadership informed of program activities, issues, risks, and opportunities.

 

 

Program Administration and Operational Support

Oversee and coordinate the administrative and operational functions required to support the effective delivery of the SPP. This includes, but is not limited to:

 

  • Providing direction and guidance to the SPP Administrator.
  • Maintaining accurate enrolment records and tracking patients through the care plan lifecycle.
  • Entering, updating, validating, and maintaining program data and documentation.
  • Developing, maintaining, and updating program processes, procedures, work
  • instructions, and related documentation to support consistent program delivery.
  • Monitoring inventory levels and coordinating the ordering of required program materials in a timely manner.
  • Performing and overseeing program administration functions, including coverage during employee absences. This work includes:
    • Preparing and distributing correspondence, mailings, and program materials.
    • Maintaining organized electronic records and shared filing systems, ensuring they are up to date, clearly titled and free of unnecessary documents.
    • Supporting operational efficiencies and ensuring administrative practices align with established program processes and standards.
    • Assisting in the creation and dissemination of faxes and mailouts, which includes template completion, printing, packaging, mailing and faxing of material.

 

  

QUALIFICATIONS AND REQUIREMENTS


Education / Experience:

  • Regulated Healthcare Professional within Nova Scotia required; Paramedic or Registered Nurse preferred
  • Experience working in a healthcare setting and with sensitive information is required
  • Computer applications experience is required
  • Previous quality assurance experience is an asset
  • Experience with public speaking is an asset
  • Familiarity in working with confidential information is an asset
  • Participation in committees and/or working groups is an asset
  • Working as part of a collaborative care team involving multiple disciplines is an asset

Knowledge & Skills: 

  • Leadership skills
  • Strong analytical, problem solving and organizational abilities are required
  • Demonstrated ability to work independently and with others to achieve program goals
  • Able to maintain a positive, supportive and inclusive attitude
  • Understanding of medical terminology is required
  • Ability to handle confidential and sensitive issues with tact and discretion
  • Understanding of the EHS CPGs, protocols, and policies is a strong asset
  • Understanding of EMC policies and directives is a strong asset
  • Proficiency in the use of computers and information systems, including Microsoft Office applications, particularly MS Word, PowerPoint and Excel is required. Familiarity with using Access or other databases is an asset.
  • Exercises a significant degree of discretion in the decision-making process.
  • Engages team members in decision-making and for collaborative solutions.
  • Proficient time management skills to meet deadlines
  • Exemplary customer service and communication abilities, including written, oral, and presentation skills are required
  • Strong interpersonal skills to build good working relationships with internal and external partners
  • Candidates must recognize their own personal development requirements and demonstrate tangible efforts to continuously improve

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While Medavie may use automated tools, including AI, to support application screening, candidates are expected to complete all recruitment interactions independently—without AI assistance—to ensure a fair and equitable process.


Our goal is to be a diverse workforce that is representative of the citizens we serve. We are committed to building an inclusive team that represents a variety of backgrounds, cultures, races, perspectives and skills. We encourage applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify.

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

 

Have questions or want to learn more about us? We would love to hear from you!

joy.bonaidollo@medavie.ca

 

Whenever possible, reach out to a named contact rather than a general inbox  - it helps ensure a quicker, more personalized response. If you hit a bounce-back, let us know at

employment.Emploi@cfmws.com

 

 

About Medavie

 

Who we are

We’re a team of over 8,000 professionals serving clients from coast-to-coast with operations in most provinces. We provide health benefits to nearly 1 in 10 Canadians and manage emergency medical services for nearly 1 in 15 Canadians.

We’ve been a leading health services partner for individuals, employers and governments across Canada for 80 years and a premier all-in-one carrier that provides health, dental, travel, life and disability benefits to individuals and organizations.

We've been recognized as one of Canada's Most Admired Corporate Cultures, one of Canada's Top 100 Employers, and an Imagine Caring Company.

 

What we value

Our values are inherent to our culture and provide the framework for each interaction we have and transaction we make, while providing a clear set of expectations to empower employees to do the right thing for everyone we serve. We are:

Caring – We show compassion in everything we do

Accountable – We follow through on our commitments

Responsive – We have the courage to act and adapt

Innovative – We encourage and value new ideas

Community-minded – We achieve more together

More than simply a poster on the wall, our mission of improving the wellbeing of Canadians represents the purpose of our organization ― and we align that with our culture.

 

What we give back

As a not-for-profit organization, we don’t answer to shareholders. Instead, we invest our earnings in our business, our communities and, most importantly, our employees. We use some of these earnings to support:

Programs to support causes that are close to our employees' hearts, matching the volunteer hours and donations they contribute

An annual United Way workplace campaign led by employees in each of our locations

The Medavie Foundation, which invests in community initiatives and organizations that improve the wellbeing of Canadians, focuses on some of the most pressing mental and physical health challenges facing Canadians.

 

We want to meet you as you are

At Medavie Blue Cross, we foster a culture of openness, understanding and a sense of belonging where everyone can bring their true selves to work. Nearly 70% of our management roles are held by women and we’re committed to creating a diverse, equitable and inclusive workplace where everyone is valued for who they are and what they contribute. We will accommodate people with disabilities during the recruitment, selection and hiring processes.

 

What we offer

If you live our values and deliver results, you’ll experience meaningful, rewarding work in a purpose-centred, inclusive organization that provides:

Flexible work options: We want you to work where you work best. We offer work from home, from the office, or a hybrid of the two, while ensuring you feel connected to your team and to our purpose. Our flexibility goes beyond location. We also have flexible working hours and part-time options available.

Competitive compensation: We believe in rewarding our employees for the skills they bring to their jobs and the results they deliver. This includes competitive compensation that will reflect your experience and expertise and annual performance-based incentives, a 100% employer-matched defined contribution pension plan, an employee RRSP, one-on-one financial counselling, vacation and personal days to help you rest, refuel and balance your life.

Career Growth: Internal talent mobility and growth are an integral part of our success. Employees are empowered to own their career development and have rewarding experiences in a variety of work areas. Supportive leadership will encourage and coach you to maximize your potential so you can access multiple learning pathways to develop. Our leadership development program and other programs, such as mentoring, performance-based management and education assistance, are offered to provide employees with an environment of lifelong learning.

 

Outstanding benefits: Wellbeing is at the centre of everything we do and this starts with our employees. To help you take a proactive approach to your health, we provide:

  • Comprehensive benefits to support you and your family, including fully paid premiums for medical, dental and vision insurance
  • Extensive mental health support (including virtual care options and an employee family assistance program)
  • Health spending and personal wellness accounts that allow you to claim everything from art gallery memberships to Wi-Fi, fitness membership discounts, and more
  • A digital rewards and recognition program to support and empower you on your wellbeing journey
  • Family-friendly and inclusive benefits like maternity and paternity leave top-up, gender affirmation support and fertility coverage to support your growing family

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