Role Responsibilities

Are you an experienced administrative professional who thrives in a fast-paced executive environment?

The Branch Administrator provides high-level operational and administrative coordination support to the Executive Director's Office and branch leadership. The position serves as a key liaison with the Assistant Deputy Minister's Office, divisional partners, and other ministry stakeholders to support seamless service delivery, effective branch operations, and a positive, collaborative workplace culture.

In this role, you will:

• Coordinate executive office operations, including calendars, meetings, correspondence, records, supplies, office logistics and competing priorities.
• Prepare and monitor budget forecasts, expenditures, spreadsheets, payables and receivables in collaboration with financial staff.
• Verify accounting entries, invoices, contract payments and expense claims for accuracy and compliance with departmental requirements.
• Manage correspondence, assess priorities, assign and track tasks, draft responses and ensure deadlines are met.
• Liaise with senior internal and external contacts regarding contracts, grants and information requests while maintaining confidentiality.
• Support human resource and administrative processes, including time reporting, onboarding, position documentation and branch records.
• Assist with office moves, space assignments, information technology needs, procurement and other operational requirements.
• Coordinate work and provide functional guidance to temporary or contracted administrative staff, as required.
• Identify process improvements and resolve service-delivery issues while maintaining strong client service.

The Job Description is provided for Further details on this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Develop Self and Others: Demonstrates Agility and Develop Self and Others by effectively managing urgent requests and competing priorities in a politically sensitive environment, while proactively pursuing continuous learning, aligning personal and career development goals with organizational priorities, and fostering growth within the Administrative Team.
• Creative Problem Solving: Fosters a culture of continuous learning and knowledge sharing by leading through example, while applying independent thinking, creativity, and sound judgment to analyze complex issues, identify connections and opportunities, and develop effective solutions that support organizational objectives.
• Systems Thinking: Demonstrates an understanding of the broader organizational context and the impact of decisions and interactions on stakeholders, while maintaining awareness of branch, division, and ministry priorities. Applies a collaborative approach to achieving outcomes by leveraging innovative ideas, identifying connections across programs and processes, and adapting existing practices to support continuous improvement.
• Develop Networks: Builds and sustains trusted relationships with stakeholders at all levels, including government, agencies, partners, and the public, while demonstrating awareness of the broader political and operational environment. Establishes credibility quickly, fosters collaboration, and leverages networks to support informed decision-making and successful program outcomes.
• Build Collaborative Environments: Builds and maintains effective relationships with diverse internal and external stakeholders, fostering an inclusive and collaborative team environment. Proactively addresses conflict, encourages open communication, and promotes cooperation to strengthen partnerships and achieve shared outcomes.
• Agility: Anticipates, assesses, and responds effectively to changing priorities and emerging issues, adapting plans and approaches as needed to maintain operational excellence and support organizational objectives in a dynamic environment.

Qualifications

High school diploma plus a minimum of four years of progressively responsible related administrative experience.

Equivalencies will be considered on the basis of one year of education for one year of experience, or one year of experience for one year of education.

• Senior-level administrative support experience in a complex, high-volume environment.
• Experience with budget forecasting, financial monitoring, invoices, expense claims and procurement.
• Knowledge of administrative, financial, records-management, human-resource and information-management policies and procedures.
• Experience coordinating correspondence, meetings, calendars, action requests and confidential materials.
• Strong communication, organization, judgement, problem-solving and relationship-management skills.
• Ability to work independently, manage sensitive information and make decisions within the position’s scope.
• Proficiency with standard office software and electronic administrative systems.

Assets

• Alberta Public Service or public-sector experience.
• Knowledge of Government of Alberta financial and administrative policies and systems.
• Experience supporting an executive office, branch leadership team or multiple senior leaders.
• Experience with contracts, grants, records management, procurement or office logistics.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

• Hours of work: 36.25 hours
• Employment status and anticipated duration: Temporary until April 30, 2027
• Location: Forestry Building, Edmonton

Final candidates will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance