Our client working within the mental health industry is seeking a Bilingual Project Coordinator to join its Communications team, with a focus on supporting translation and internal communications functions. This would be starting be starting on a 4 month contract, with the likelihood to extend to April 2026. This is working in a hybrid model, 2 days onsite per week downtown Ottawa. 

This role is ideal for someone with excellent organizational skills, attention to detail, and a knack for managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Project Management:
  • Manage internal communications projects, including newsletters and staff announcements.
  • Organize and track translation requests using translation software (Trados).
  • Liaise with freelance translators and internal account managers to coordinate assignments.
  • Monitor project timelines and ensure quality control, including compliance with the Official Languages Act.
• Invoicing & Budget Management:
  • Handle invoicing for multiple budgets, ensuring proper coding across roles and projects.
  • Track project budgets and assist with financial reconciliation.
• Communication Support:
  • Format internal emails and newsletters using the organization’s CRM and email system.
  • Maintain and manage contact lists and assist with CRM updates.
• Quality Control:
  • Perform final checks on translated materials, including formatting and hyperlink accuracy.
  • Assess translator performance to optimize task assignments based on skillsets.

Qualifications

• Experience:
  • 3–5 years of experience in a fast-paced environment, preferably in communications or project management.
  • Familiarity with translation workflows or systems like Trados is an asset but not required (training provided).
• Skills:
  • Strong organizational and time-management skills.
  • Advanced proficiency in MS Office Suite and CRM tools (e.g., Salesforce).
  • Excellent verbal and written communication skills in English and French.
  • Ability to manage multiple priorities under tight deadlines with diplomacy and focus.
• Education:
  • Open to candidates with equivalent experience; a background in communications or administration is preferred.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.