Role Responsibilities

The Project Procurement Specialist provides advice on procurement strategies appropriate to project requirements. Contract and procurement templates are maintained by the Specialist in alignment with current ministry and Government of Alberta (GoA) standards and requirements.

The Specialist is assigned to either the Services or the Construction team and provides back up and surge support as needed. The Specialist operates as part of a collaborative project team, with primary involvement from the time of project approval until contract award. The work of the Specialist ensures the use of appropriate processes and documents, followed by an effective and efficient delivery of the procurement services.

The primary responsibilities for the Project Procurement Specialist include, but are not limited to:

• Providing expert advice and guidance primarily to project managers and consultants on the proper use of the department's master specifications, solicitation templates, forms, and guidelines and standards
• Preparing or assist in the preparation of project specific Requests for Qualifications (RFQs); Requests for Proposals (RFPs); Requests for Expression of Interests (RFEOIs); bids and contract documents including front-end contractual requirements; specifications; evaluation worksheets; and other special documentation as required.
• Leading evaluation process to ensure evaluation is conducted in a fair and equitable manner. Participating in scoring qualification statements, proposals, and bids.  Responsible for requesting clarifications from bidders / proponents as necessary to assist in scoring.  Investigate bid / proposal irregularities.
• Drafting updates to the appropriate master specifications and update other procurement templates and forms, as required, to address bid and contract requirements.
• Coordinate advertising and distribution of bid documents, and receipt of bid/proposals, with Procurement Specialist Support Staff.  Acting as the main contact for inquiries during the solicitation period.
  
  

The successful candidate will have strong and demonstrated:

• Ability to communicate and maintain working relationships effectively with department directors, area managers, project managers, facilities managers, technical, support staff, consultants retained by the department to prepare construction related solicitation documents, RFQ respondents, RFP proponents, and bidders.
• Strong expertise in the full Microsoft Office suite (including Word, Excel, and Outlook), Adobe Acrobat.
• Proficiency in grasping concepts and communicating them effectively.
• Understanding of risk management related to procurement.
  
  

The Job Description is provided for further details on this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Systems Thinking – Considers inter-relationships and emerging trends to attain goals: The PPS position manages input into procurement documents from numerous internal and external stakeholders.
• Agility – Works in a changing environment and takes initiative to change: Procurement of projects within the Capital Plan requires PPS' to manage numerous projects simultaneously.
• Build Collaborative Environments – Facilitates open communication and leverages team skill: The PPS works with numerous stakeholders to gain agreement on a procurement document that meets the program's needs.
• Creative Problem Solving – Focuses on continuous improvement and increasing breadth of insight: The PPS is expected to find methods of resolving conflict within procurement facilitations and other meetings constructively and creatively which requires quick-thinking and respectful consideration of the environment.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Required:

• A completed university degree in a relevant field, (such as Business, Commerce, Arts, Science, Architecture, Engineering, or Construction Technology).
• Two (2) years of relevant experience in procurement.
  
  

Equivalency: Related experience or education (e.g. related diploma) may be considered as an equivalency on a one-for-one basis.

Assets:

• A professional procurement designation such as Certified Professional Public Buyer (CPPB) from the National Institute of Governmental Purchasing (NIGP); Supply Chain Management Professional (SCMP) from the
• Supply Chain Management Association of Canada (SCMA) or equivalent.
• Expertise in developing and managing complex procurement documents, including RFPs, PQRs, RFQs, RFEOIs, and contract templates.
• Knowledge of the department's guidelines and standards, master specifications, policies and practices related to bidding and contracting.
• Expertise in alternative construction delivery systems, types of contracts, and specification methods.
• Proven track record in leading strategic procurement planning, process improvement initiatives, and cross-functional collaboration with legal, risk, and project delivery teams.
• Extensive experience in procurement with a focus on complex service contracts requiring customized solicitation strategies and non-standard clauses.
• Proficiency in procurement systems and tools and data analysis for reporting and performance tracking.

Notes

This position is a Temporary, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton AB

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.  

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)  
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.