As part of the Kingstec Campus, the Administrative Assistant will report to the Academic Chair - Institute of Skilled Trades and will provide confidential, day-to-day administrative and organizational support to the Academic Chair.
The Administrative Assistant will provide a full range of administrative support services. Your responsibilities will include managing the day-to-day administrative and supportive functions, activities, and programs of the departments. This entails logistical planning for meetings, program scheduling, calendar management, record keeping, file management, project management support, managing and organizing data, fielding queries to the Institute of Skilled Trades in relation to programs, greeting students/industry/general public and booking appointments with the Academic Chair. You will also provide administrative support to departmental staff, coordinate special events, coordinate budget workflow, liaise with internal and external communities, facilitate course feedback with learners, as well as other related administrative duties as required.
Qualifications and Occupational Experience:
The minimal educational qualifications for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years (10+) of administrative experience will also be considered.
You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
You have accounting experience.
You have occupational experience that includes using Excel to collect and analyze data.
You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, including Excel, e-mail and SharePoint. Knowledge of PeopleSoft and Learning Management Systems such as Brightspace would be considered an asset.
You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
Occupational experience supporting/providing service to students and prospective students in a post-secondary educational environment would be considered an asset.
Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.
Relevant Skills and Knowledge:
You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
You possess excellent interpersonal skills and can interact at all levels of an organization and a diverse group of people.
You have a working knowledge and appreciation for the priority of safety in applied education programming and the workplace.
You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction.
Your superb team working skills enable you to contribute positively to a team environment.
You have specific technical occupational knowledge and skill in tracking, creating reports, manipulating data, setting up and overseeing shared files using OneDrive and SharePoint.
You are known for your problem solving and critical thinking skills.
You possess excellent coordination skills specifically related to organizing the flow of information, workload planning, event planning and logistics.
You have proven record and information management skills and abilities specifically related to record management and maintaining confidentiality.
You have strong attention to detail skills.
You have strong project management skills.
You demonstrate a strong commitment to excellence.
You are dedicated to life-long learningYou show a strong commitment to community involvement.
Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR & Talent Consultant, at [email protected]. Our Employee Workplace Accommodation Policy can be found here.
Unfortunately, we cannot accept late or paper applications.
Operational Support
Administrative Assistant (OA13)
Kingstec Campus
Kentville, Nova Scotia
Institute of Skilled Trades
Term Full-time Position: Commencing approximately September 21, 2026, and ending approximately March 12, 2027
Application deadline is 11:59PM, September 1, 2026
Competition No. 2627-156
Salary range: $49,045.35 to $54,546.66 annually
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