Location: Toronto, ON (Fully On-site)
Hours: Monday to Friday, 9:00 AM – 5:00 PM
Employment Type: Coverage from August 27th to September 3rd.
Training: A few hours on August 27th.
Language: Strong written and spoken English communication required
Pay Rate:  $25/hour.

About the Opportunity

Our client is seeking a polished and dependable Receptionist / Office Administrator to provide front-desk and general office support during planned vacation coverage and occasional employee absences.

Reporting to senior leadership, you’ll play an important role in maintaining a professional, welcoming, and organized office environment. From greeting visitors and managing incoming calls to preparing meeting rooms, coordinating couriers, and supporting day-to-day administrative needs, you’ll help ensure the office continues to run smoothly.

This opportunity is ideal for an experienced administrative professional who enjoys being the first point of contact, takes pride in providing exceptional service, and can quickly step into a new environment with minimal direction.

What’s in It for You

You’ll have the opportunity to support a professional corporate office environment while building relationships with employees, clients, and senior leadership.

This is a great fit for someone who enjoys temporary assignments, is adaptable to changing priorities, and is confident providing reliable front-office support when teams need an extra set of hands.

Your Responsibilities

• You’ll provide front-desk coverage, answer incoming calls, and direct inquiries to the appropriate individuals

• You’ll greet employees, clients, vendors, and visitors while creating a warm and professional first impression

• You’ll prepare, organize, and reset meeting rooms before and after meetings

• You’ll help maintain organized and well-stocked kitchens, common areas, office supplies, and stationery

• You’ll sort and distribute incoming mail and prepare outgoing mail and courier shipments

• You’ll scan, organize, and upload documents into internal systems

• You’ll process incoming client cheques and coordinate their delivery to the Finance team

• You’ll provide general administrative and office support to employees and senior leadership as required

• You’ll handle confidential documents and information with professionalism and discretion

Skills and Qualifications

• Previous experience in reception, office administration, administrative support, or a similar front-office role

• Strong customer service and interpersonal skills with a warm, polished, and professional approach

• Excellent written and verbal communication skills

• Strong organizational and multitasking abilities with the ability to work independently

• Comfortable learning new office systems and technology; experience with EPIC or another insurance management system is considered an asset

• Reliable and punctual with the ability to quickly adapt to new environments and changing priorities

• Strong attention to detail and discretion when handling confidential or sensitive information

• Comfortable supporting a variety of day-to-day office needs in a hands-on capacity

Note from the Hiring Manager

“We’re looking for someone who can confidently step in and keep the front office running smoothly. The ideal person is warm, professional, dependable, and comfortable taking initiative while providing a great experience for employees and visitors.”

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.