Location: Ottawa, ON, Hybrid (Currently remote. Beginning in October, 2 days per week in office. During the probation period, 3 days per week onsite with the manager.)
Language: Excellent written and verbal English communication required. French is considered an asset.
Background Check Requirement: Criminal record and education verification required.

About the Opportunity
Are you an experienced governance professional who thrives in a fast-paced, high-accountability environment? This is an exciting opportunity to join a respected national not-for-profit organization where your expertise will directly support executive leadership and a Board of Directors in delivering strong governance, informed decision making, and organizational excellence.

Reporting to the General Counsel and Corporate Secretary, you will serve as a trusted governance partner, supporting the Board and its standing committees while leading governance operations and mentoring a Governance Coordinator. This role is ideal for someone who is exceptionally organized, produces polished written materials with impeccable accuracy, and is looking to grow into a future executive governance leadership position.

What’s In It for You
• Join an organization that values collaboration, professionalism, and continuous improvement.
• Work alongside an experienced leader who is committed to mentorship and developing future governance leaders.
• Enjoy flexible working hours and a hybrid work model that supports work-life balance.
• Receive a comprehensive employer-paid benefits package, professional development funding, paid membership dues for eligible professional associations, flexible summer hours, and annual salary increases.
• Be part of a supportive culture that celebrates employee milestones and invests in long-term career growth.

Your Responsibilities
• You'll manage governance activities for the Board of Directors and three standing committees, ensuring meetings are well planned, executed, and documented.
• You'll prepare and review high-quality governance materials, including agenda books, briefing notes, presentations, policies, work plans, and meeting minutes with exceptional accuracy and consistency.
• You'll coordinate Board and committee action items, maintain governance policies and manuals, and oversee director onboarding activities.
• You'll provide strategic governance support to committee chairs and senior leadership while ensuring committee recommendations are effectively presented to the Board.
• You'll supervise and mentor a Governance Coordinator while identifying opportunities to improve governance processes and leverage Board management technology.
• You'll participate in occasional evening, weekend, and Canada-wide travel in support of Board meetings and governance activities.

Skills and Qualifications
• 5+ years of direct experience supporting a Board of Directors or Board-appointed committee, ideally within a professional association, regulatory body, or not-for-profit organization.
• Demonstrated expertise preparing Board agendas, briefing notes, meeting minutes, governance documentation, and executive-level communications with exceptional attention to detail.
• Outstanding written communication skills with the ability to produce polished, accurate documents that require minimal review.
• Proven ability to independently manage competing priorities, meet critical deadlines, and maintain exceptional organization in a fast-paced environment.
• Previous leadership or supervisory experience, with the ability to mentor and provide guidance to team members.
• Experience supporting governance processes, maintaining Board policies, coordinating director onboarding, and managing committee work plans.
• Proficiency with Microsoft Office 365, SharePoint, Zoom, and Microsoft Teams. Experience with OnBoard or similar Board management software is considered an asset.
• University degree or an equivalent combination of education and governance experience.

Note from the Hiring Manager
"We're looking for someone who takes pride in producing exceptional work, can confidently manage competing priorities, and wants to build a long-term career in governance. This role offers the opportunity to make a meaningful impact today while developing into a future leadership position."

Why Partner with Altis
If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.