Application Deadline:05/24/2026

Address:105-119-129 rue St-Jacques O

Finance & Accounting

This position is responsible for overseeing a third-party service provider to ensure the accurate review, interpretation, and abstraction of complex commercial and corporate lease documents into the global lease administration database. The role also manages electronic document filing, ongoing monitoring of critical dates and ownership changes, and the administration of financial and contractual obligations in support of the overall lease administration process.

• Acts as the subject matter expert for more complex property administration issues to third-party service provider.
• Ensures the accuracy and integrity of property and leasing data including critical dates and financials and supports due diligence for acquisitions/dispositions.
• Interprets and abstracts multifaceted commercial lease documents with complex real estate lease language including new leases, renewals, amendments, terminations, and subleases.
• Reviews abstractions of other third-party service provider to ensure data accuracy and integrity as part of audit requirements.
• Monitors, track and report all critical dates including renewals, terminations, TIA options, occupancy start date, lease/rent commencements, option periods, and notice dates.
• Provides guidance to resolve processing issues, meet service level obligations, and quality expectations in compliance with policies and procedures.
• Integrates information from multiple sources (AP systems, property & lease databases, spreadsheets, SharePoint) to enable more efficient processes, enhanced analysis and/or streamlined reporting.
• Builds effective relationships with internal/external stakeholders (e.g., landlords, tenants, vendors, attorneys, finance partners).
• Participates in the management of vendor and landlord relationships; works with parties to resolve lease and payment-related issues.
• Breaks down strategic problems by analyzing data and information to provide insights and recommendations.
• Monitors and tracks performance and addresses any issues; tracks critical lease notice/option/expiry dates to ensure time-sensitive actions are met.
• Employs systems (e.g., customized exception reports, tracking reports, property & lease databases) to manage information.
• Leads change management activities of varying scope and type.
• Identifies potential conflicts in lease documents or high-risk items by ensuring the financial obligations of the client is accurate.
• Regularly exercises good judgment and logic in responding to leased and owned property inquiries from internal lines of business, landlords, and subtenants.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Assists manager and/or oversee the creation and continuous updates to Standard Operating Procedures.
• Acts as a point of resolution of escalated issues in absence of the Manager.
• Ensures proper electronic file management measures are followed for all leased, owned and other associated documents.
• Trains new associates and provide guidance and direction to third-party service provider on various tasks and projects.
• Provides ideas, advice, and recommendations on process improvements to improve quality and effectiveness.
• Assists in the identification, classification and addressing of lease document or language issues.
• Works independently on a range of complex tasks, which may include unique situations.

Minimum Requirements
 

• Advanced understanding of commercial/corporate real estate lease agreements (office, retail, ground), including related documents (e.g., declarations, easements, closing packages, environmental reports).
• 4+ years relevant work experience as senior property administrator, or any similar combination of education and experience having worked in either landlord or tenant capacity.
• Strong leadership skills by delegating and problem-solving unique issues.
• Ability to maintain excellent organization skills and high level of attention to detail and accuracy.
• Ability to work independently, think critically, and demonstrate ownership of job tasks.
• General knowledge of lease accounting under FASB 842/IFRS 16 Standard preferred.
• Experience addressing landlord/tenant and vendor payment issues; participates in post-acquisition due diligence and notices.
• Technical proficiency gained through education and/or business experience.
• Strong Microsoft Office skills particularly organizing data, creating tables, and performing calculations in Excel.
• Prior experience with using a lease administration database.
• Strong verbal and written communication skills.
• Knowledge of international lease abstraction is a plus.
• Bilingual (English/French) – In-depth.

You're fluent in French and English to support business operations outside the province of Quebec.

$56,000.00 - $103,500.00Salaried

The above represents BMO Financial Group’s pay range and type.

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position.

BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards

About Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.

As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

To find out more visit us at https://jobs.bmo.com/ca/en.

BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.