Staffing Coordinator, Child Care

City of Ottawa

Ottawa, Ontario

Salary: $61,663.42 - $72,157.54  annually (2024 rates of pay)

Requisition ID: 21813 
Department: Community & Social Services Dept. 
Service: Children's Services 
Branch: Directly Operated Child Care Srvs Branch
Employment Type: 1 Full-time Permanent
Work Hours: 35 hours per week
Affiliation: CUPE 503 Inside/Outside 
Salary Information: $61,663.42 - $72,157.54  annually (2024 rates of pay)
Location: 100 Constellation, Nepean  
City: Ottawa, ON
Job Category: Community and Social Services 
Application Close: 08/05/2026

JOB SUMMARY

Directly Operated Child Care Services is responsible for planning and managing the delivery and operations of Child Care programs and services delivered to the community through the Municipal Child Care Centres.

You are responsible for maintaining staffing schedules for staff, ensuring related data is accurately captured for work hours, leave information, pay and overtime of employees. You support Payroll and Human Resources activities affecting the operations. Work is performed in accordance with relevant legislation (including Employment Standards Act, Ministry of Education Child Care and Early Years Act (CCEYC), etc.), corporate and departmental policies and procedures, Collective Agreements, and the related Service Delivery Model.

EDUCATION AND EXPERIENCE

Completion of Grade 12

Minimum of 5 years of clerical and administrative experience performing administration relevant to child care, municipal child care or day care centres, using a scheduling system or in a human resources related area

KNOWLEDGE

Corporate and branch related policies and procedures (including MFIPPA, ATIP, etc.)
Knowledge of complex Staff Scheduling practices and procedures
Labour relations, collective agreements related to hours of work, overtime, shift scheduling, benefits, leave and premiums
Knowledge of HR and Payroll related activities
Corporate and branch specific software applications and systems including Microsoft Office (Outlook, Word, Excel, etc.) and SAP
Principles of records management
Office administration procedures
Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

Establish priorities, schedules and follow up
Work independently and perform delegated activities effectively and efficiently
Handle multiple demands and work within short deadlines
Provide excellent client service
Function as an integral component of an interdisciplinary team
Communicate effectively and with sensitivity with staff and corporate centre of expertise
Respect staff personal information and sensitivity to confidential matters
Excellent interpersonal and communication skills
Self motivated, reliable, adaptable, dependable
Work effectively under pressure
Adapt to change
Demonstrate initiative and good work habits
Strong organizational skills
Strong service orientation

WHAT YOU NEED TO KNOW

Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.
You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

Have questions or want to learn more about us? We would love to hear from you!

ESC-CSE@ottawa.ca

Whenever possible, reach out to a named contact rather than a general inbox - it helps ensure a quicker, more personalized response. If you hit a bounce-back, let us know at

employment.Emploi@cfmws.com

About City of Ottawa

The City of Ottawa: A place to grow your career.

We are proud to be an employer of choice, attracting talented individuals who reflect the community we serve. As an award-winning employer in the National Capital region and one of Canada’s best diversity employers, we foster a respectful and inclusive culture where every employee can feel a sense of belonging.

Your career can flourish across more than 110 diverse business lines all while enjoying the stability of a single employer. We champion continuous learning, value work-life balance and support every stage of your career journey. We are committed to investing in our people through competitive compensation, an employer-matched defined benefit pension plan and a suite of benefits that support both personal and professional well-being.

Join the City of Ottawa to experience making a meaningful difference and improving the quality of life in our community!

Job Detail